Job Summary:

Responsible for supporting the Finance Team and Chief Financial Officer (CFO), especially in the areas of procurement/contract coordination, payroll, records maintenance, and general administrative duties.

Responsibilities:

• Maintains CFO’s calendar and schedule of meetings
• Maintain continuous communication with the CFO
• Open and distribute mail for Finance
• Schedule meetings for Finance, IT department
• Assist with or prepare correspondence as directed by the supervisor
• Perform other office/clerical functions as directed by supervisor, including taking minutes and preparing packets for investment and finance committees.
• Organize documents and maintain financial records. Responsible for filling the system and transitioning the finance office to a paperless
• File liability claims and workers comp with the carrier
• Acts as a point contact person between our liability, workers comp, and property insurance
• Schedules third-party vendors for our facility needs
• Add vendors for our insurance policy
• Work with the CFO on developing new finance policies and communicating them to the staff
• Keep Finance policies up-to-date
• Monitor the Payroll email box and reply to incoming emails
• Assist with payroll duties and processing payroll
• Track changes that need to be made for payroll
• Send reminder emails about the bi-weekly payroll deadline
• Coordinate cell phone stipend requests and track company cell phones and stipends
• Serve as backup point person for company credit cards
• Other duties as assigned
• Run financial reports
• Assist with supporting documentation for grant claims
• Attend IT meetings and keep track of IT progress reports

 Education Requirements:

• High school diploma required.
• Associate degree in accounting, finance or HR from an accredited college is preferred but not required.

Experience Requirements:

• At least two years experience in administrative office/office coordination functions.
• Experience in handling sensitive and confidential documentation.
• Experience working with Finance, HR, and/or Risk Management policies is preferred but not required.

Skills:

• Proficient computer skills including Microsoft Office. Strong Word and Excel experience. Proven ability to learn and utilize new technologies and apply technology to management applications are critical.
• Excellent PowerPoint skills and ability to create presentations, graphs, and charts
• Excellent organizational skills, including the ability to transition from paper to digital record storage. Strong administrative and data management skills.
• Excellent communication and interpersonal skills, and a commitment to a team-oriented approach in providing superior levels of service to the Boys & Girls Clubs of Greater Milwaukee.
• High level of interpersonal skills in handling sensitive and confidential situations and documentation.
• Prioritizes and plans work activities, uses time efficiently, and develops realistic action plans.
• Ability to work independently on assigned tasks as well as to accept direction on given assignments.
• Demonstrates accuracy and thoroughness and monitors own work to ensure quality.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and use hands to touch, handle, or feel. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

As an employee of BGCGM, I have read and understand the requirements of my job and responsibilities as stated in this job description. Further, I understand that my job duties as well as policies and procedures may change over the course of my employment.