Performs wide range of administrative and clerical tasks for a group of attorneys including preparation of legal documents, interacting with clients, scheduling, facilitating deadlines, and utilizing practice specific software.

The Intellectual Property Practice Group includes the Practice areas of: Branding, Trademarks & Copyrights; Intellectual Property Litigation; Patents & Prosecution. Legal Secretaries in this area need to be familiar with filing patent documents with the appropriate government offices, keeping track of deadlines, and docket management.

Essential Duties & Responsibilities:

• Drafting and formatting memos, correspondence, legal documents and various forms.
• Proofread material for correct grammar, punctuation, spelling, and formatting.
• Organize work load to comply with deadlines and priorities established by attorneys.
• Open and maintain client files including records management related to clients and to the firm.
• Schedule court depositions, court reporters, expert witnesses, hearings, and other special functions.
• Schedule practice related meetings and appointments.
• Make travel or conference arrangements, as needed.
• Coordinate a variety of accounting/billing duties including pro forma edits, check requests, & matter intake.
• Assist other Legal Assistants outside the practice team, as needed.
• Continue enhancing job knowledge and skill set by participating in educational and training opportunities.

Knowledge, Skills & Abilities:

• 2 years of administrative experience in the legal field or equivalent.
• 2 or 4 year college degree a plus
• Knowledge of the most current processes and procedures for the respective practice area, for example, docketing knowledge and electronic filing for commercial litigation practice area.
• Knowledge of legal terminology, legal forms and documents, legal practices and procedures and how to resource.
• Strong technical skills, including knowledge of MS Word, Excel, PowerPoint, Outlook, document management programs and Internet applications.
• Attention to detail including proof reading experience to include correcting grammatical, typographical and spelling errors and perform minor editing of routine law correspondence and legal case matters.
• Multi-tasking and time management skills, with the ability to prioritize tasks.
• Excellent written, verbal and listening skills. Ability to interpret instructions provided in written, oral, diagram or schedule form.
• Ability to establish and maintain effective working relationships with attorneys, clients, co-workers and other individuals.
• Minimum typing speed of sixty words per minute with high accuracy.
• Ability to maintain confidentiality and act with discretion.

Job Type: Full-time

Pay: $24.00 - $28.00 per hour

Expected hours: 37.5 per week

Benefits:

• 401(k) matching
• Disability insurance
• Flexible spending account
• Health savings account
• Paid sick time
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Travel requirement:

• No travel

Ability to Relocate:

• New Haven, CT 06511: Relocate before starting work (Required)

Work Location: Hybrid remote in New Haven, CT 06511