Closing Date:
Until Filled Human Resources Administrative Support Specialist
The job of Human Resources Administrative Assistant is done for the purpose/s of providing support to the educational process with specific responsibilities for providing support to the delivery of human resource services with specific responsibility for providing information to employees regarding policies and regulations; addressing a variety of issues and/or providing general support; and assisting in ensuring personnel functions conform to all applicable regulatory requirements.

• This job reports to Assistant Superintendent of Human Resources
• This position is a Full Time (260 day, 7.5 hr per day) benefits eligible position.
• The starting salary for this position is $37,951 - $63,547. Salary will be commensurate with full time, parallel years of experience.

Essential Functions

• Assists with the employment process (e.g. writing/editing job descriptions, advertising, processing applications, preparing screening criteria, administering/evaluating applications/tests, scheduling interviews, etc.) for the purpose of meeting district staffing requirements while complying with established guidelines.
• Assists in the administration of a wide variety of personnel policies and programs (e.g. advertising positions, processing applications, verifying employment, orientation, contracts, compensation schedule, etc.) for the purpose of conforming to district policies, relevant laws, contracts and agreements.
• Communicates with other employees, departments, administrators, applicants and the public for the purpose of providing information and assistance concerning employment, recruitment, personnel records and/or related legal requirements.
• Conducts new employee orientation (e.g. introducing personnel and benefit policies, assisting with enrollment forms, etc.) for the purpose of ensuring employees are knowledgeable of current practices and administrative processes.
• Informs employees and applicants regarding a variety of procedures and program requirements (e.g. student teaching, leaves, etc.) for the purpose of providing necessary information for making decisions, taking appropriate action and/or referring to someone else if appropriate.
• Maintains a wide variety of written materials (e.g. forms, procedures, brochures, pamphlets, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Maintains manual and electronic documents, files and records (e.g. vacancy listings, applicant tracking, etc.) for the purpose of providing accurate information in compliance with established guidelines.
• Monitors a variety of processes (e.g. application, eligibility, etc.) for the purpose of ensuring efficient processing of applicants and employees in addressing position requirements and adhering to legal and/or administrative requirements.
• Participates in meetings that involve a range of issues (e.g. personnel actions, regulatory requirements, actions involving outside agencies, inter-department needs, etc.) for the purpose of developing recommendations and/or supporting other staff.
• Prepares a variety of reports and related documents (e.g. identification cards, employee pictures, verification requests of employment, folders, paperwork, fingerprint reports, personnel board agenda, etc.) for the purpose of providing documentation and information to others.
• Responds to written and verbal inquiries from a variety of internal and external sources for the purpose of resolving problems, providing information and/or referring to appropriate personnel and/or identifying the relevant issues and recommending or implementing a remediation plan.
• Serves as a liaison to committees and/or organizations on behalf of the Assistant Superintendent of Human Resources for the purpose of conveying and/or gathering information required for district operations.
• Supports the Assistant Superintendent of Human Resource and department staff for the purpose of assisting in the performance of their work activities.

Other Functions

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications Skills, Knowledge and Abilities
SKILLS are required to perform multiple, technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: planning and managing projects; preparing and maintaining accurate records; operating standard office equipment; and utilizing pertinent software applications.
KNOWLEDGE is required to perform algebra and/or geometry; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: personnel practices applied within a school district environment; interpreting contract language; and codes, regulations & laws related to the job functions.
ABILITY is required to schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability-based competencies required to satisfactorily perform the functions of the job include: maintaining confidentiality; establishing and maintaining effective working relationships; communicating with diverse groups; working with detailed information and frequent interruptions; and adapting to changing priorities.
Responsibility
Responsibilities include: working under limited supervision using standardized practices and/or methods; directing other persons within a small work unit; tracking budget expenditures. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to impact the organization’s services.
Work Environment
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 10% sitting, 10% walking, and 80% standing. This job is performed in a generally clean and healthy environment.
Experience: Job related experience with increasing levels of responsibility is required.
Education: Bachelor’s degree in job-related area.
Equivalency: Minimum of 5 years’ experience in Executive Assistant role
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to the Blue Springs School District. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Equal Opportunity Employer