2 Accounts Payable Coordinator Jobs in Hopkins, MN
blakeschool is Hiring an Accounts Payable Coordinator Near Hopkins, MN
Job Description:
Position Overview:
Under the supervision of the assistant controller, this position will perform the following accounts payable and general accounting tasks:
- Compare purchase orders to invoices prior to payment
- Enter invoices for payment
- Monitor open purchase orders and resolve as necessary
- Monitor the company credit card portal
- Reconcile prepaid accounts for insurance, postage and other expenses
- Monitor monthly utility invoices and record accruals as needed
Essential Functions and Responsibilities:
Vendor Management
- Set up and maintain vendors: enter and update vendor information, ensuring appropriate documentation is received (e.g., W-9 forms)
- Set up vendors for online/ACH payment following internal processes for verifications and approval
- Review vendor statements, compare with Bill.com to ensure all invoices are captured and paid
Invoice Management
- Match invoices to purchase orders
- When invoices are received, compare to purchase order to ensure appropriate approvals have been obtained, quantities and prices between the purchase order and invoice match, and goods have been received
- Enter invoices in Bill.com
- Review
Purchase Orders
- Monitor open purchase orders
- Review open purchase requisitions and purchase orders to determine if further action is necessary (e.g., missing approvals, missing receipt of goods, missing invoices, etc.)
Accounts Payable Reconciliation
- Prepare an account reconciliation comparing Bill.com and Veracross general ledger balances on a monthly basis
- Research and resolve discrepancies
1099 Management
- Review vendor information and corresponding transaction information to ensure accuracy and completeness in preparation for the annual filing of 1099s
- File annual 1099s and reports annually in January
Prepaid Accounts Reconciliation
- Prepare monthly account reconciliations for prepaid insurance, prepaid Postage and prepaid other to monitor balances
- Identify missing or miscoded invoices
Company Credit Card Reconciliation
- Download credit card transactions monthly, review account coding and send a summary approval to executive directors
Other duties as assigned
Job Summary
Full Time
$51k-62k (estimate)
05/22/2024
07/21/2024
The job skills required for Accounts Payable Coordinator include Accounts Payable, Accounting, Credit Card, General Ledger, Account Reconciliation, etc. Having related job skills and expertise will give you an advantage when applying to be an Accounts Payable Coordinator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Accounts Payable Coordinator. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Accounts Payable Coordinator positions, which can be used as a reference in future career path planning. As an Accounts Payable Coordinator, it can be promoted into senior positions as an Accounts Payable Supervisor that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Accounts Payable Coordinator. You can explore the career advancement for an Accounts Payable Coordinator below and select your interested title to get hiring information.
If you are interested in becoming an Accounts Payable Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Accounts Payable Coordinator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Accounts Payable Coordinator job description and responsibilities
Overseeing Staff Accounts payable coordinators monitor the actions and performance of others under their charge, such as accounting clerks and assistants.
02/24/2022: Cincinnati, OH
Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
03/02/2022: Bellingham, WA
The coordinator also commonly reviews bills, expense reports and other documents to verify accuracy and to detect any cash control problems.
02/09/2022: Lawton, OK
They manage payroll, general bookkeeping, accounts payable and sometimes accounts receivable.
01/28/2022: New Bedford, MA
When employees submit expense disbursement requests, the coordinator must ensure that all documentation fits policy and supports the payment.
02/15/2022: New Suffolk, NY
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Accounts Payable Coordinator jobs
Attain Additional Licenses, Certifications, and Registrations as Needed.
01/14/2022: Topeka, KS
Earning Licenses and Certificates.
01/26/2022: Binghamton, NY
Get the Right Work-Life Balance.
02/21/2022: Billings, MT
Learn the basics, then move on to bigger things.
02/05/2022: Juneau, AK
Due to the high demand for work placements, some students may be required to secure their own placement subject to approval by the program coordinator.
02/27/2022: Huntington, WV
Step 3: View the best colleges and universities for Accounts Payable Coordinator.
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