Job Description Reporting directly tothe Controller of company with interactions with outsidestaff. The position will participate in all accounting functions includingaccounts payable and purchasing.This positionis primarily responsible for creating purchase orders, preparing, andprocessing check request forms, updating PO and Construction in Progressledgers, and submitting payments in accordance with finance and procurementregulations. This position involves a large amount of analysis, data entry andoccasionally participates in vendor relationship management.

Typical Duties

•Creates purchase orders upon requestfrom end users.

•Purchases items necessary once approved.

•Reviewing and processing payment ofinvoices in accordance with financial and governmental accounting principles,state and company policies and regulations.

•Reviewing, processing, and following up onpurchase orders, invoices, and credit card expenditures.

•Completes credit applications andtax-exempt forms as needed.

•Orders and maintains the accountingoffice’s office supplies.

•Research, resolve, and respond to vendor,employee, and management inquiries regarding account status; investigate andresolve problems associatedwith invoice processing and communicate resolution of discrepancies toappropriate personnel.

•Review payment documents for accuracy andappropriate documentation prior to inputting for payment into the financialsystem.

•Effectively use complex integratedbusiness applications, financial accounting systems, MS Excel, and Word tocreate and maintain financial documentation.

•Communicates with co-workers and otherdepartments collaboratively regarding purchasing needs and payments.

•Maintains accounts payable files.

•Front line customer service, answerstelephone and receives walk-ins; answers questions and resolves issues withinscope of authority, using knowledge of department and policies and procedures.

•Maintains cell phones, purchasing, settingup and identifying issues.

•Maintains absolute confidentiality ofwork-related issues and information; performs other duties as required orassigned.

•Applies judgment and knowledge of theoperations of the office to resolve problems and make work process decisions; refersto matters requiring policy interpretation to supervisor for resolution.

•Comply with all company policies,procedures, and safety regulations.