*We do not consider incomplete or Quick Apply applications.*

About the Organization:

BIOMEDICAL RESEARCH ALLIANCE OF NEW YORK LLC ('BRANY')

BRANY is the premiere resource for research support services for hospitals, universities, government agencies, and academic medical centers, as well as biotechnology, pharmaceutical and device companies. The services offered by BRANY, which are designed to improve research efficiency and quality, include but are not limited to ethics review, budget and contract negotiation, auditing, monitoring, and research billing and collections. BRANY was founded in 1998 and is owned by four leading academic medical centers NYU School of Medicine, Montefiore Medical Center, Icahn School of Medicine at Mount Sinai, and Northwell Health.

Other divisions of BRANY include HRP Consulting Group (HRP) that provides human research protection consulting services, Tech Software, a leading provider of SaaS compliance solutions, and the CITI Program, a trusted provider of online research, ethics and compliance training. The CITI Program serves millions of learners in the U.S. and around the world.

BRANY is a growing company with a unique company culture that deeply cares about its team members. We are seeking hardworking, collaborative, ambitious, and accountable professionals looking to grow in an industry that contributes to the advancement of science, fosters learning, and facilitates innovation that promotes health and improves quality of life.

General Summary/Objective:

The Budget Coordinator is responsible for duties associated with developing and negotiating clinical trial budgets

Duties/Responsibilities:

• Functions as a key contact person between BRANY staff, sites, pharmaceutical companies, or CROs for clinical trial budget) issues.
• Reviews, edits, and negotiates budgets with Pharmaceutical or CRO Companies on a per trial basis to maximize revenue.
• Review and refine draft budgets prepared by CTAT assistants / associates
• Assess any changes requested by sponsor and / or site and incorporate them into draft
• Processes budget and contract amendments
• Edits and returns comments on budgets within 24 48 hours of their receipt.
• Follows up with sponsor and site on a timely basis to ensure a rapid turnaround of all budgets.
• Review and disseminate CTCA determinations to sites.
• Identifies items that require invoices in the final contract and distinguishes pass through/overhead items to ensure invoices generated by staff members accurately reflect Administrative Fees, Upfront payments, and Advances.
• Ensures that final contract terms are consistent with the IRB approved informed consent document for each study as appropriate.
• Requests Fund numbers from Northwell sites for payment purposes as needed. Updates appropriate databases and spreadsheets as required.
• Routinely updates management about the status of ongoing projects.
• Maintain and update information in BRANY computer databases as applicable.
• Train and develop new or inexperienced staff in the Department or BRANY staff.
• Assist management or Department staff in other activities as needed.
• Use communication skills to establish and maintain good working relationships outside of BRANY as needed.
• Use writing skills to effectively communicate via email and written correspondence.
• Work independently, take initiative and troubleshoot daily routine problems as they occur. Develop or recommend a plan of corrective action for non-routine issues.
• Work as a team member on special nonrecurring and ongoing projects. (*)
• Establish and maintain good working relationships with site liaisons, investigators, and ancillary departments at the various sites.

Non-Essential Functions will be noted by asterisk (*).

Education required:

Bachelor’s Degree or equivalent life experience. Science or Health related degree preferred

Experience Required:

Microsoft Office at the intermediate level or above. Medical terminology, clinical trials, billing, and QuickBooks experience preferred.

Location:

Remote

Physical Demands and Environment:

This position operates in an office environment using standard office equipment. It is largely a deskbound role. Some filing is required involving the ability to lift files, open cabinets, and bend or stand, as necessary. The position requires the individual to see, talk and hear. The employee is frequently required to use hands, fingers, and reach with hands and arms, or to be able to type and communicate electronically without impediment.

Travel:

Minimal or no travel is expected for this position

Salary:

$52,000 - $58,000 annually

Benefits:

• Flexible schedule
• Medical, dental, and vision insurance
• Retirement benefits
• Group life Insurance
• Voluntary supplemental insurance
• Generous paid time off

EEO and Accommodations:

BRANY is committed to having a diverse population and a policy of equal opportunity for all employees, and applicants for employment, without regard to race, color, creed/religion, sex, sexual orientation, gender identity characteristics, genetic predisposition or carrier status, domestic violence victim status, marital status, national origin, age, disability, status as a veteran or special disabled veteran, or citizenship status, in accordance with applicable federal, state, and local law. BRANY also recognizes same-sex marriages and the employment rights of those in the LGBT community. BRANY is an Equal Opportunity/Affirmative Action employer.

BRANY is committed to the full inclusion of all qualified individuals. In keeping with our commitment, BRANY will take the steps to ensure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact a BRANY representative at HR@brany.com