BigSpeak is a world-class Speakers Bureau, serving Fortune 1000 clients with excellence for over 27 years. We pride ourselves on the highest level of client satisfaction, and participate in organizational and individual transformation as we Awaken Greatness Within. We’ve been an Inc. 5000 company 5 years in a row and voted in the “Top Best Places to Work.”

We are seeking a dynamic, highly-communicative, and organized team-player to support and coordinate a variety of responsibilities across our company. The ideal candidate will bring a “can-do” attitude to tackling operational tasks such as managing expenses, creating SOPs, building reports, and analyzing data.

You will work closely with our sales agents, accounting staff, buyers and our world-renowned professional speakers as a valued member of our operations team.

Duties and Responsibilities:

• Work closely with the finance department:
  • Create jobs, sales orders, and invoices
  • Audit transactions and reconcile financial statements
  • Assist with month-end and year-end closing
  • Collect data and build reports in both Quickbooks and Salesforce
  • Manage expense accounts, credit cards, receipts, and files
  • Investigate and solve customer/vendor inquiries
• Assess and find improvements in office efficiencies
• Support management with critical planning assignments
• Manage and complete ad hoc projects
• Collaborate with HR to create, update, and maintain office procedures
  • Handle sensitive and confidential information with a high degree of integrity
• Collaborate with IT to maintain office equipment
• Liaise with facilities management vendors

Requirements

• 3 years of experience in a professional office environment
• Associate or Bachelor’s degree in business administrator, or related field, or 7 years related experience
• Ability to work in a collaborative environment both virtually and on-site at our Santa Barbara office
• Excellent attention to detail
• Extraordinary communication skills
• Strong analytical and problem solving skills
• Proficiency in MS Office & Google Suite
• Experience with Quickbooks

Personal Qualities

• Effective time management and prioritization
• Ability to adapt to changing priorities and work within deadlines
• Excellent communication skills via face-to-face, email and phone

Additional Eligibility Qualifications

• Candidate must be eligible for work in United States
• Qualified candidates will possess utmost discretion, judgment and professionalism

Why BigSpeak?

• Collaborative work environment with friendly people
• 100% premium covered healthcare plans available with FSA and HSA options
• Long term disability insurance paid for by BigSpeak
• 401K Match and Profit Sharing
• Time to recharge with Vacation, Sick Days and 10 Paid Holidays
• Wellness and Professional growth funds

BigSpeak, Inc. provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.