Yoh is Hiring a Receptionist / Operations Analyst - Onsite 5 days a week Boston Near Boston, MA
Position Description The Business Operations Temp in Boston will work with the Business Operations Team to handle many day-to-day aspects of office administration, including but not limited to answering the telephone, greeting guests (including clients and managers), maintaining an organized office space (including all common areas and conference rooms), ordering supplies and filing documents. In addition, this individual will help execute office improvement projects and coordinate our end-of-year event.
General Office Management:
Manage the front desk and reception area. Answer the main phone line, greet guests and coordinate incoming and outgoing mail
Manage calendars for the conference rooms and resolve any scheduling conflicts
Prepare conference rooms and logistics for external and internal meetings, including managing catering, ensuring meeting rooms are client ready, preparing any audio-visual needs by sending calendar invites with dial-in details for virtual meetings as needed
Coordinate with the building's security to ensure all guests are registered
Ensure the office common areas are neat and professional looking, including emptying the dishwasher, cleaning out and restocking the refrigerators, cleaning the microwave oven and keeping the supply area organized and clean
Order groceries and office supplies and pack away orders after they are received
Assist the People Team with preparation for new team members such as scheduling badge appointments, adding meetings to outlook calendars and other onboarding tasks as requested
Assist team members with administrative tasks, such as booking conference rooms and binding documents for meetings with clients, prospective clients, and other external individuals
Project Support:
Assist the Business Operations Team with various business initiatives and projects, such as planning team events and supporting end-of-year events
Key responsibilities may be assessed and are subject to change from time to time based on the needs of the business. The individual may be required to work overtime as needed. Qualifications / Attributes
Very strong organizational and administrative skills in a fast-paced environment
Ability to manage multiple tasks at once
Excellent attention to detail
High degree of professionalism and interpersonal skills
High proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
Comfortable working with databases and entering data with a high degree of accuracy
Strong customer service skills including professional telephone etiquette
Team player who is willing to do whatever it takes to contribute to the success of the business
Relevant experience is preferred but not required
Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply. Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Visit
https://www.yoh.com/applicants-with-disabilities
to contact us if you are an individual with a disability and require accommodation in the application process.