Refugee Foster Care Administrative Assistant UC LTFC

Requisition #: req12963

Location: Grand Rapids, MI

Hours: Part-time (20 hours/week)

Bethany is changing the world through family. We began our work by serving one child more than 75 years ago. Today, Bethany is an international Christian nonprofit partnering with communities in more than 30 states and in several countries around the world. We strengthen and preserve families, support displaced people fleeing danger, and find safe, loving families for children who need them. Bethany is at the forefront of creating and implementing solutions to meet the growing needs of vulnerable children and families in the U.S. and around the world.

As a Refugee Foster Care Administrative Assistant, you will be primarily responsible for performing the required administrative and clerical tasks for the program. This individual will also be responsible for meeting the administrative needs for Licensing and the Unaccompanied Children’s Long Term Foster Care programs.

This position is expected to function effectively with regular supervision while following the guidelines given on procedures, along with agency, federal, and state regulatory requirements.

ESSENTIAL JOB RESPONSIBILITIES

• Greet and welcome visitors upon arrival with a positive attitude;
• Promptly address incoming calls and route them to the appropriate person;
• Receive and route incoming postal and inter-departmental mail;
• Perform administrative task, and other document gathering and filing;
• Complete food orders and schedule meetings, as needed;
• Attend staff meetings, take and distribute minutes for meetings;
• May be required to perform basic bookkeeping and accounting functions, as needed;
• Maintain the system of credit card usage and perform monthly allocations;
• Create and maintain electronic and hard copy files; •Generate file requests for ORR;
• Maintain and update New Arrival Binders for clients;
• Copy documents, policies and handouts as needed;
• Generate mailings as needed;
• Arrange travel accommodations as needed;
• Assist UC LTFC medical clerk as needed;
• Assist with supervision of telephone calls between client and biological family;
• Complete other duties as assigned.

QUALIFICATIONS:

• High School Diploma or equivalent;
• At least one (1) year of prior experience working in an office setting;
• At least two (2) years of prior experience working in an office setting, preferred;
• Bi-lingual English/Spanish, required;
• Excellent verbal and written communication skills;
• Demonstrated knowledge of English, Spelling, and Math;
• Must have an ability to provide excellent and compassionate customer service;
• Ability to work independently and exercise a high level of confidentiality;
• Working knowledge of office practices, procedures, and basic Accounting;
• Computer skills sufficient to perform essential functions including knowledge of Microsoft Office suite;
• Documentation of immunity to vaccine preventable diseases or the willingness to receive vaccination, or seek an exemption;
• Must be 21 years old with a valid driver’s license with at least 3 years driving experience in the U.S. to operate a vehicle on behalf of Bethany. Must also pass a Motor Vehicle Records (MVR) check and maintain a reliable vehicle with proof of adequate insurance coverage;
• Pass a criminal history screen, including state and local child protection agency registries;
• Subscription to and integration of the agency Statement of Faith and Mission Statement.