Description

General Office Duties:

• Greeting and assisting visitors/staff in person and by phone
• Maintaining postage machine (sufficient postage), adding postage to all outgoing mail, and completing certified mail forms
• Processing and tracking all mailing/packages to ensure proper and timely delivery
• Taking and picking up mail from post office, as needed
• Maintaining copiers, keeping them filled with paper and submitting all service requests
• Cleaning breakroom, refrigerator and ordering and stocking kitchen supplies, as needed
• Managing office supply inventory and ordering supplies, as needed. Coordinate ordering of needed BRC letterhead, envelopes, labels, etc. with the GSO office.
• Order catering for all functions such as monthly staff meetings, internal meetings, in-house CPE, internal meetings, etc., inclusive of ordering monthly birthday cake; setting up and cleaning up for these functions
• Assisting HR department for distribution and scheduling of busy season perks
• Assisting the point of contact for the Charlotte office with property management company, submitting maintenance requests, as needed
• Assisting with any special projects that are assigned
• Performing routine administrative tasks

Tax Administrative Duties:

• Assembling, processing, delivering and ensuring timely filing of all tax related tasks
• Scanning of all documents, etc. into appropriate location.
• Becoming proficient in software and procedures necessary for performing duties and tasks
• Assisting with other requests from BRC staff
• Working as a Team member with all BRC office locations.

Requirements

Qualifications:

• Minimum High School Graduate
• 1-3 years administrative support experience, preferably with an accounting firm 
• Proficient in Microsoft Outlook, Word and Excel
• Excellent client service and interpersonal skills
• Excellent attention to detail
• Excellent organizational and communication skills 
• Ability to multi-task in a seasonal fast-paced environment

Essential Physical Requirements:

• Fine hand manipulation in keyboarding 5-7 hours per day
• Requires standing for a period of time
• Some lifting up to approximately 20lbs.
• Valid NC driver license
• Ability to drive own vehicle to complete occasional office errands, as needed, such as post office and meal pickup