The Foundation’s Accountant maintains the organization’s accounting systems, supports the Executive Director and the Finance Committee with timely reports to ensure good fiscal management, coordinates with foundation staff and others to ensure proper reporting to donors, and ensures appropriate record-keeping to be reviewed by independent auditors. They will coordinate the exchange of data with other institutional systems to fulfill recording requirements and assist students with use of their scholarships, and manages the record-keeping for revenues and disbursements from the restricted scholarship accounts. They are a member of the foundation team, working together to execute the fundraising plan and ensure that goals are met or exceeded.

POSITION SUMMARY:

Responsibilities include but are not limited to:

• Collaborate with the Director to develop regular reporting templates for management and the Finance Committee. Staff the Foundation’s Finance Committee meetings, including the preparation and distribution of agendas, reports, and minutes. Advise Director and Finance Committee of cash needs.
• With the Director, prepare the annual budget and track and report forecasts. Develop multi-year financial projections based on the Director’s assumptions for revenue, staffing, and expenses to facilitate long-range planning.
• Maintain the Foundation’s general ledger, coding and preparing/posting all journal entries and reconciling bank/investment accounts as well as all asset and liability accounts with prompt corrections of reconciling items.
• In conjunction with Foundation Development Administrator (scholarship administrator), maintain open exchange of information with College departments and students for accurate recording of scholarships and follow-up use of them.
• Responsible for accounts payable, including maintenance of vendor information /W-9s and year-end 1099 filings. Ensure proper authorization and documentation for payments from restricted funds, and coding of disbursements for appeals, management, and general, and fundraising expense types-based discussions with Director.
• Review and import deposits from the donor database (Raisers Edge NXT) including proper documentation of donors wishes and discounting of multiyear pledge receivables.
• Perform IRS and regulatory reporting including providing all information required for 990 filing, Charitable Organization and Business filings, TIAA CREF filing, annual signed policy acknowledgements from staff and Board members.
• Coordinate pass-through funds of college student and affinity groups, ensuring compliance with IRS nonprofit regulations, and reconciling the relevant accounts.
• Coordinate with the College accounting office for joint expenses and obtain documentation for expenses paid by College on behalf of Foundation – recording all as In-Kind gifts.
• Shepherd the annual audit process, and coordinate access to Foundation records.
• Allocate investment earnings and charge administrative fees to restricted funds.
• Prepare all year-end financial reports and supporting schedules for audited and published Financial Statements.
• Document and maintain all standard operating procedures for the accounting and financial management processes.
• Attend Foundation events and professional meetings as assigned.
• Perform additional tasks or duties as assigned.

SPECIAL SKILLS AND QUALIFICATIONS:

Education : Bachelor’s degree or related experience in accounting.

Experience : Minimum of 5 years of experience in nonprofit accounting and business operations, or in applicable business, government or community-related fields.

Knowledge of nonprofit accounting practices and business operations; ability to navigate and manage database information for reporting and analysis; exceptional attention to detail, with strong organizational skills and ability to multitask; team player able to work independently with minimal supervision; ability to set priorities and manage multiple projects and relationships simultaneously in a fast-paced and proactive office within a complex institution; sound judgement, the ability to take on responsibility and make routine decisions; ability to work effectively and collaboratively with colleagues, volunteers, senior leaders, deans, faculty members, program staff, and others; ability to learn quickly and adapt to new challenges.

Familiarity with Blackbaud suite of software products, Financial Edge NXT, Academic Works (scholarship management platform), and Raisers Edge NXT; familiarity with Google Suite office software (e.g., Gmail, Calendar, Docs, Sheets) as well as Microsoft products (Excel and Word).

• Demonstrates understanding of the community college mission and practices an open- door policy.
• Must have demonstrated ability to employ a balanced and positive approach to all work activities and work collaboratively across various constituencies of the College and with vendors and external constituencies.
• Exhibits strong skills in communication, customer and student focus, building relationships, organizing, and planning.
• Technologically proficient in common office desktop software and familiar with cloud based computing and collaborative platforms and software.

• Annual Salary is $75,000 - $80,000.
• NJ Educators Health Plan with free Vision and Dental. NJ State Pension plan.
• 15 vacation days, 15 sick days, 4 personal days, 2 floating holidays, all designated holidays and 5 non-designated holidays a year. 3 Partial Sick Days.