Bend-La Pine Schools is committed to the principle of equity. Equity supersedes the notion of equality, where all are treated the same. Pursuing equity requires the removal of barriers and the promotion of inclusive practices so that all students fully benefit. The principle of equity will inform all BLS policies, regulations, programs, operations, practices, and resource allocations.

Studies have shown that some individuals (women and people of color, for example) are less likely to apply for jobs unless they believe they meet every single qualification in a job description. Our goal is to find the best candidate for the position, and we acknowledge that that candidate may be an individual from a less traditional background. We encourage you to apply, even if you don't believe you meet every one of our qualifications described. If you are unsure whether you meet the qualifications of a position, or how this would be determined, please feel free to contact Human Resources to discuss your application.

JOB DEFINITION:

Under general supervision, the Attendance Office Secretary II – High School performs a wide variety of clerical work. The employee performs an extended amount of typing, filing and recording of information. The position requires use of independent judgment on well-defined rules and regulations. Non-routine phases of work are referred to an immediate supervisor for advice. The employee works under the supervision of a school office manager and/or administrator.

NATURE AND SCOPE OF WORK:

ESSENTIAL JOB FUNCTIONS:

• Types and reproduces materials from handwritten script such as materials for tests, answer sheets, student recommendations and other materials for classroom use or from oral directions.
• Keeps records, charts and graphs.
• Assists in school offices in matters of routine clerical work and office reception.
• Assists and/or prepares reports including statistical reports.
• Answers phones; takes and delivers messages.
• Administers first aid to students in the absence of school nurse; reports and dispenses student-controlled medications and maintains protocols for life-threatening conditions.
• Maintains student files and attendance records and records daily attendance of individual students and monitors period by period attendance.
• Makes contact with parents/guardians to verify absences and tardies. Monitors all attendance records and correspondence.
• Operates the attendance office computer.
• Prepares state reports related to student attendance.
• Supervises the health room by checking students in and out who are ill.
• Trains and supervises student helpers.
• Fulfills other related duties as assigned.
• Fulfills performance standards identified in the evaluation process as required by the position.
• Fulfills working conditions and physical effort listed below.

WORKING CONDITIONS:

The Attendance Office primarily serves as an information and screening center for student absences and student discipline problems. It is imperative that the person in this position enjoys working with students at the high school age level. There are many times when the position works under pressure due to deadlines and confrontational disciplinary situations, so consequently the person in this position must be patient and tolerant of schedule demands as well as firm and consistent with student behavior expectations. The employee must be tolerant yet assertive in order to communicate effectively with irate parents. Confidential­ity is a top priority for the person in this position. The employee is exposed on a regular basis to stress, bodily fluids and infectious materials. The employee also needs to be able to lift materials, equipment, and boxes weighing up to 30 pounds and/or maneuvering up to 50 pounds.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge:

• Modern office practices and procedures.
• Audio visual equipment, office machines and their operation.
• Student behavior and methods to assure proper conduct.
• Safety practices.
• Proper first aid procedures.
• Computer operations and applications.
• Some proficiency on eSIS is necessary.

Skills and Abilities:

Possess the physical ability to regularly attend work and fulfill the essential functions of the position with or without reasonable accommodation.

• Type 50 words per minute with accuracy.
• Read, understand and carry out oral and written instructions.
• Learn the operation of telephone switchboards, computers, and other equipment used in the work, as required by the position.
• Accurately transfer, record and convey information, materials, and money as required by the position.
• Abide by confidentiality requirements.
• Adhere to the district requirements for a drug-free workplace.
• Hold a valid first aid card.
• Ability to deal with bodily fluids.
• Must be computer literate: able to use district related software systems, internet and e-mail systems. The ability to design and use spreadsheets / databases is a plus.

EDUCATION AND EXPERIENCE:

High school diploma or equivalent and up to one year of advanced training/experience in the specific job requirements. Comprehensive knowledge of grammar and the ability to use correct speech and compose routine correspondence is required. The position requires the ability to understand technical instructions (computers).

The position requires general knowledge of some technical procedures or work activity. Working knowledge of School District practices or basic policies are necessary. Job proficiency can be acquired in twelve to twenty-four months.

CERTIFICATION AND LICENSING:

The statements herein reflect general details as necessary to describe the principle functions of the job, the level of knowledge and skills typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work and physical requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work or otherwise to balance the workload