BELIEVE Circle City High School is a public college and career preparatory high school dedicated to the achievement of students in the Indianapolis area. Our mission is to develop students into leaders through a community that fosters their agency, autonomy, and acceleration— providing a foundation for future independence and success.

The Office Registrar directly supports the Operations Team at BELIEVE Circle City High School Indianapolis and is responsible for executing non-instructional school functions so that the instructional team can maintain a concentrated focus on teaching and student achievement and can maximize instructional time. The Office Registrar ensures that BCCHS is achieving operational excellence by ensuring the school operates within legal compliance and school guidelines. The OR works to create a culture of service, support, respect and achievement. The OR is committed to our common goals, mutual respect, empathy towards others, and an appreciation of diversity. The OR is a critical thinker and innovative problem solver with a high level of emotional intelligence.

As the Registrar, you will be responsbile for the following duties:

• Serves as a Registrar Secretary
• Follows policies and procedures that ensure the school operates within legal compliance and school guidelines
• Maintain paper Cumulative folders, paper transcripts, and Student Information System transcripts, to include adding of grades, filing of loss student transcripts, adding ISTEP, GQE, SAT and ACT scores, and creating new student records
• Process and request student records from/to other schools
• Creates spreadsheets and compiles data
• Maintain and distribute report cards
• Maintain records and process transcript requests
• Type, distribute and maintain files for work permits
• Type, distribute and maintain files for parking permits
• Provides backup support to enroll (register) students in Student Information System, to provide Social Security with requested paper work, and data processing
• While performing the duties of this job, the employee is regularly required to sit
• Support the enrollment team with enrollment phone calls

EDUCATION & EXPERIENCE:

• High School Diploma Required
• Business management or operations experience preferred, but not required
Experience managing multiple critical deadlines and adapting quickly and confidently

CORE COMPETENCIES:

• Mission aligned and focused
• Driven toward excellence
• Relationship builder
• Organized and planned
• Punctual
• Constant learner
• Reliable
• Adapts to change


KNOWLEDGE & SKILLS:

• Strong analytical and problem-solving skills
• Ability to collaborate effectively with representatives from all levels of organization
• Proficiency in Microsoft Word, Excel, PowerPoint and the ability to quickly learn new applications
• High tolerance for ambiguity, changing work priorities and deadlines, and a willingness to take on responsibilities and to prioritize work on multiple projects
• Ability to multitask and juggle multiple projects at once
• Highly detail-focused and results-oriented
• Strong customer-service orientation
• Excellent organizational, planning, and implementation skills
• Demonstrates initiative
• Passion for BELIEVE Circle City High School mission