Town of Simsbury

TITLE: Human Resources Generalist

DATE: May 13, 2024

DEPARTMENT: Town Manager’s Office

FLSA STATUS: Exempt

POSITION DESCRIPTION:

Under the oversight of the Town Manager and direct supervision of the Director of Human Resources, provides administrative, analytical and technical support in the management and administration of programs and activities including staffing and retention, compensation and classification, benefits, risk management, HRIS, collective bargaining and personnel policies and procedures.

SUPERVISION RECEIVED

The Human Resources Generalist is supervised by the Human Resources Director.

SUPERVISION EXERCISED

None ESSENTIAL JOB FUNCTIONS:

§ Assists with the recruitment of new hires including job posting, application review, interview preparation and coordination, testing and evaluation, setting-up interview panels and candidate interviews.

§ Participates in oral panel interviews of candidates ensuring policy compliance.

§ Conducts employee on-boarding and off-boarding processes including test scheduling, new hire paperwork and orientations and termination processing.

§ Assists in the day to day development, administration and communication of various benefit programs including: healthcare, life insurance, COBRA and long-term disability insurance.

§ Manages the annual open enrollment period and health evaluations.

§ Provides superior service to employees and retirees related to employee benefits.

§ Ability to maintain excellent relations with staff to lead and develop an effective Human Resources department team.

§ Resolves healthcare claim discrepancies and provides information in non-routine situations.

§ Coordinates with Finance/Accounting/Payroll to resolve issues.

§ Analyzes benefit trends and conducts surveys as directed.

§ Assists in the benefits renewal process.

§ Creates and participates in presentations related to benefit programs and policies.

§ Coordinates with brokers, business partners and vendors.

§ Assists in the day to day administration of the Town retirement programs including processing of employee retirement income plans and healthcare benefits.

§ Assists in the management and maintenance of the HR modules in HRIS. Assists with the development and management of the employee “self-service” platform.

§ Assists in the administration of accident / injury, absence and leave management including: OSHA reporting and compliance, Workers Compensation, Family Medical Leave Act (FMLA), return to work, modified work assignments and Town’s Safety Committee.

§ Oversees maintenance of personnel records including personnel files, benefit information and confidential employee medical files. Updates employee benefits records as necessary. Develops and maintains confidential and complex records and files.

§ Assist with the analysis of ongoing compensations and classification benchmarking, salary survey’s and job descriptions changes. § Assists in preparation and implementation of communications, training initiatives and professional development programs.

§ Attends meetings and conferences related to human resources; attends and presents human resources related information as requested.

§ Assists with compliance with federal and state statutes and regulations including but not limited to ACA, HIPAA and the ADA.

§ Supports the Town Manager’s office with union contract negotiations.

§ Coordinates with management in the administration of the Town’s. Prepares, submits and posts required reports as directed.

§ Works directly with the Director of Human Resources on matters related to employee evaluations, grievances, coach and counsel /disciplinary matters.

§ Performs audits as required.

§ Performs special assignments, studies, and complex administrative functions as directed.

§ Provides administrative and technical support of the Town Budget.

§ Composes and types routine and more complex correspondence and reports including graphs and tables.

§ Determines priority of work tasks.

May perform additional tasks and duties as assigned.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

§ Strong knowledge of current office technology including but not limited to Microsoft Office, Excel and PowerPoint and ability to learn human resources software applications.

§ Considerable ability in oral communications and written communications.

§ Thorough ability to follow oral and written instructions and to maintain information in confidence.

§ Thorough ability to perform administrative procedures.

§ Thorough ability to learn the operations of the Town Manager’s Office and personnel function.

§ Considerable ability to establish and maintain effective working relationships with coworkers, town officials, representatives of other agencies and the general public.

REQUIRED PHYSICAL AND MENTAL HEALTH EFFORT AND ENVIRONMENTAL CONDITIONS:

§ Must be able to sit at a desk or stand and work continuously for extended periods of time.

§ Ability to talk and hear.

§ Ability to use and operate objects, tools, or controls and reach with hands and arms.

§ Specific vision abilities required by this job include close vision and the ability to adjust vision.

§ Works in office setting subject to continuous interruptions and background noises.

§ Work environment includes exposure to video display terminals on a daily basis.

§ Ability to move reports and office equipment by exerting up to ten (10) pounds of force.

§ Ability to file letters, correspondence, reports, etc. in file cabinet drawers ranging in height from 1’ to 6’ from the floor.

§ Ability to handle stressful situations. Ability to move throughout town buildings and sites.

§ Ability to operate a motor vehicle.

REQUIRED MINIMUM QUALIFICATIONS:

A Bachelor’s degree with a minimum of three years of human resources and/or employee benefits experience required. Municipal Human Resources experience preferred. CEBS, PSHRA and/or SHRM Certification a plus.

LICENSE OR CERTIFICATE:

Motor Vehicle Operator’s License.

NOTE: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task and responsibility.

Job Type: Full-time

Pay: $50,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Ability to Commute:

• Simsbury, CT 06070 (Required)

Work Location: In person