Job Title | AR/AP Specialist

Department: AR/AP - Accounting

Reports To: Controller

FLSA Status: nonexempt

POSITION OVERVIEW

The information provided below encompasses the functions and capabilities linked with this position. It is required that this position actively supports Beaverton Foods and all employees and customers in a positive manner.

Performs the accounts receivable and accounts payable tasks of the accounting process with accuracy and timeliness by performing the following duties.

ESSENTIAL JOB FUNCTIONS

Accounts Receivable:

· Posts cash to reconcile deposits to receivables daily.

· Generates accounts receivable aging.

· Mails past due invoices.

· Communicates with customers and initiates collection procedures.

· Creates adjustments and credit memos for incorrectly paid balances.

· Alphabetically sorts accounts receivable documentation and places in appropriate files.

Accounts Payable:

· Enter new vendor information and payment terms into the computer system.

· Matches purchase orders and receiving slips with invoices.

· Verify invoices show correct prices, quantities and items ordered per purchase order.

· Distributes invoices with attached paperwork to appropriate department head for authorization of payment.

· Writes general ledger account numbers from chart of accounts on invoices.

· Enters data and posts invoices into computer system on a timely basis.

· Files approved invoices for payment until next check printing.

· Selects invoices for payment and prints checks, appropriate reports and check register.

· Verifies check totals are accurate. Staples check stubs to invoices.

· Attaches remittance to check and submits all paperwork to authorized check signers.

· Alphabetically sorts accounts payable documentation and places in permanent files.

· Provides backup support to administrative positions as assigned. (Including answering the telephone)

· Additional duties and responsibilities as assigned.

QUALIFICATION, EDUCATION, or EXPERIENCE NEEDED

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· High school education or general education degree (GED). Minimum of 3 years related experience in accounts payable and receivable.

· Experience in warehouse manufacturing recommended

· Ability to calculate figures and amounts such as discounts, interest, commissions, deductions, proportions, and percentages.

· Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to prioritize and work independently.

· Ability to systematically organize various types of documents for easy retrieval.

· Ability to utilize Microsoft Office and the accounts payable/receivable module of the company’s accounting software in a network environment.

· Data entry, 10-key by touch and legible handwriting.

CERTIFICATES, LICENSES, REGISTRATIONS

· N/A

This position is responsible to support all HACCP, Food Safety, Food Fraud, Food Defense programs and regulations by completing all Lot Tracking, Critical Control Point and Sanitation requirements.

LANGUAGE SKILLS

Ability to read and interpret accounting documents such as A/R or A/P aging, price lists, invoices and procedure manuals. Ability to write routine reports and correspondence. Ability to speak with a professional and courteous phone manner on the telephone, over the paging system with customers, vendors, employees of the organization, or the general public.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, walk, and talk or hear. The employee frequently is required to stand for long hours at food shows, and taste or smell. The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 75 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EEO STATEMENT

Beaverton Foods Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Type: Full-time

Pay: $22.00 - $26.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 3 years

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental pay types:

• Bonus opportunities
• Quarterly bonus

Ability to Relocate:

• Hillsboro, OR 97124: Relocate before starting work (Required)

Work Location: In person