Beaumont independent school district

Job Description

Title: High School Athletic Secretary

QUALIFICATIONS:

• High school diploma, at a minimum. Some college preferred.
• Minimum of two (2) years of successful secretarial experience preferred.
• Possesses excellent typing, clerical, computer and communication skills.
• Possesses effective interpersonal skills and realizes the importance of maintaining positive public relations with students, parents and staff.
• Works cooperatively with others.
• Exhibits a pleasant, positive attitude and caring demeanor.
• Shows willingness to learn new things.
• Demonstrates confidentiality in handling student and family information and ability to keep accurate records.
• Shows a willingness to ask questions, when necessary.
• Demonstrates initiative and excellent work habits (attendance, punctuality, responsibility).
• Additions to the above qualifications as the board of education deems appropriate.

REPORTS TO: Athletic Director/Campus Principal

PRIMARY FUNCTION:

Maintains the daily flow of activities in the High School Athletic Office.

PERFORMANCE RESPONSIBILITIES

• Coordinates the operation of the Athletic office.
• Answers the Athletic office telephone and the main office telephone in a timely manner, and provides assistance to visitors at the Athletic office.
• Welcomes students, parents and general public in a pleasing and courteous manner and provides assistance as needed.
• Utilizes good communication skills with parents, staff and students as necessary.
• Assists with receiving, sorting and dispersing mail (incoming and outgoing).
• Types and photocopies a variety of materials.
• Maintains supplies and office machinery for the Athletic Office.
• Provides secretarial assistance for Athletic Department and the Athletic Director.
• Processes all requirements involved for student athletes enrolling in a sport. This includes ensuring all eligibility requirements are met, such as physicals, parental permission, etc. High School Athletic Secretary
• Coordinates student athletic information and forwards information to students, parents, staff and the Business Office in a timely manner.
• Coordinates all transportation requirements for all High School athletic teams.
• Generates and maintains various reports, including student/parent handbooks, teacher handbooks, athletic handbook, weekly athletic eligibility reports, graduation materials, etc.
• Coordinates and supervises annual sports physical exam day.
• Types and posts daily announcements.
• Coordinates the production, announcement, selling, and issuing of athletic tickets to students, staff and parents.
• Coordinates the scheduling, use, and record-keeping for school-owned extracurricular vehicles.
• Maintains and monitors student immunization records and all related correspondence and reports.
• Assists with the school lunch program as directed by the building principal, including processing free and reduced lunch applications in a timely manner.
• Maintains a proper filing system to provide appropriate information regarding all phases of responsibility.
• Assists the high school main office and high school career resource center secretaries, as needed.
• Assists the High School Principal with graduation activities.
• Informs the Athletic Director or building Assistant Principal of any problems that may arise concerning the responsibilities of the Athletic secretary.
• Performs other related duties that may be assigned by the building Assistant Principal or Athletic Director.

OTHER INFORMATION:

Candidate must pass all required state and federal criminal record background checks.