Summary:

Provide general administrative support to all departments which includes responding to calls, the purchase of office supplies, handling of mail and packages and maintenance of copy machines on an interim, short-term basis.

This is an on-site (non-remote) position in our Plano, TX headquarters.

Essential Job Duties & Responsibilities (Include but are not limited to):

• Receive mail/packages from the US Post Office and sign for any certified express mail
• Sign for all packages that are delivered from FedEx, UPS, DHL, Lone Star and other couriers
• Open, sort and log-in all checks/packages/envelopes with tracking numbers and anything delivered by a courier
• Deliver all mail and packages to their proper destination
• Process all outgoing Company mail
• Verify the correct postage on all stamped mail
• For all mail needing postage, use the postage machine ensuring the proper postage is posted per the class of mail (presort, first class, Airmail. Certified) and that the correct cost center is charged
• Log all checks for MGC Mortgage on a separate log verifying the check amounts and the number of checks and deliver them to the payment processing department as soon as they are logged and verified
• Be available to drive to Post Office daily to pick up the mail from the MGC Mortgage PO Box (MGC Mortgage business reply)
• Prepare UPS, FedEx, DHL and Lone Star packages for shipment and fill out shipping labels online
• Prepare mailing using the Neopost inserter: Ensure the address is properly displayed in the envelope and that no sensitive information is visible
• Fill out and submit check requests for vendors; confirm invoices before payment (research cost centers, errors and discrepancies) get all incorrect charges removed
• Order supplies from office supply vendor and restock the copier rooms on each floor
• Distribute supplies and paper products as needed
• Help with special orders
• Stock water and sodas where authorized
• Check to make sure all the copiers are in working order and call the proper copier repair company if one of them needs to be fixed
• Add toner or new toner to copiers, printer and fax machines
• Maintain, clean and organize work environment and all mailroom equipment
• Assist employees as necessary with supplies, stamps, operation of printers, copiers and faxes
• Serve as back-up support for the corporate telephone line
• The position may include other duties as directed by the Manager

Qualifications (Education, Experience, Computer Skills, Certifications, Etc.):

• Pleasant, professional demeanor
• Attention to detail
• Necessary to lift boxes up to thirty-five pounds on occasion

No relocation assistance provided.

If you are looking to be a part of a winning team and meet the above requirements, we look forward to hearing from you. 

Beal is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to their protected veteran or disabled status and will not be discriminated against.

All applicants have rights under federal employment laws. To view your rights and government notices on the Family Medical Leave Act (FMLA), the Equal Employment Opportunity (EEO) and the Employee Polygraph Projection Act (EPPA), please see the following Department of Labor links: FMLAEEOEPPA

Notice to California Residents: Beal Bank, Beal Bank USA, Beal Service Corporation, Beal Nevada Service Corporation, CLMG Corp., or CSG Investments, Inc. may collect personal information about you as part of the job application or employment process. Please see our California Consumer Privacy Act Policy at www.bealbank.com/CCPA-Policy for details.