Role : Office Coordinator

Location : New Bern, NC

Summary

Thrive in a fast-paced environment as a highly organized and detail-oriented Executive Administrative Assistant, providing exceptional support to leadership and driving operational excellence.

You will wear many hats, handling a variety of administrative, human resources, volunteer coordination, and event planning tasks, ensuring the smooth daily function of the organization.

Responsibilities

Streamline Office Operations (60%)

• Proactively manage correspondence, reports, and documents with accuracy and efficiency.
• Utilize advanced office software to maintain organized and accessible records and databases.
• Anticipate needs, troubleshoot issues, and provide solutions to optimize office workflow.
• Manage mail and office supplies, ensuring a seamless flow of communication and resources.
• Actively participate in staff meetings, contributing valuable insights and recommendations for continuous improvement.
• Coordinate travel arrangements, ensuring efficient and cost-effective travel planning.
• Maintain departmental manuals and records, keeping information accurate and readily accessible.
• Embrace new challenges and readily take on additional responsibilities as needed.

Champion Human Resources Initiatives (20%)

• Become a pro in HR processes, handling all employment paperwork for staff efficiently and accurately.
• Partner with leadership in recruitment efforts, screening applicants and assisting with onboarding new hires.
• Organize and maintain employee files, ensuring all documentation is up-to-date and readily available.

Cultivate a Thriving Volunteer Program (10%)

• Develop and promote diverse volunteer opportunities, attracting a passionate volunteer base.
• Implement a comprehensive volunteer recruitment, training, and management program.
• Track volunteer activity and generate insightful reports to measure program effectiveness.

Orchestrate Successful Events (10%)

• Partner with leadership to plan and execute impactful events, from fundraising initiatives to volunteer appreciation gatherings.
• Secure vendors and volunteers, fostering strong relationships and ensuring smooth event execution.

Qualifications

• Associate degree in business administration or related field, or equivalent combination of education and experience.
• Minimum two years of experience in a fast-paced administrative or human resources role.
• Demonstrated proficiency in a suite of office software (Microsoft Office preferred).
• Excellent communication, interpersonal, and organizational skills.
• Strong commitment to confidentiality, professionalism, and working independently.
• Valid driver's license.

Physical Requirements

• Ability to meet attendance requirements and maintain a positive and professional demeanor.
• Proficient in performing basic office tasks (filing, typing, etc.).
• Thrive in a dynamic environment and manage multiple priorities effectively.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.

Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

Reasonable accommodation is available for qualified individuals with disabilities, upon request.