Marketing Coordinator II

Position Location: Crystal Lake or Chicago, IL

Salary Range: $50,000 -$75,000

Reports to Marketing Manager

Position Summary:

At Baxter & Woodman, both seasoned professionals and recent graduates find more than a job; they uncover a long-lasting, fulfilling career with a distinguished leader in technology and innovation. Our work environment is extraordinary and being honored as one of the 2023 Zweig Best Firms to Work For exemplifies our appreciation and respect for our dedicated staff.

Primary functions are to maintain marketing information systems, develop proposals and presentations (coordinate, strategize, compose), and support the Business Development efforts.

Responsibilities of Marketing Coordinator’s Role:

• Prepare high quality and timely engineering proposals, qualifications, reports, presentations, brochures, award submittals, and other communications.
• Facilitate, coordinate, and participate in kick-off meetings and proposal production activities.
• Coordinate with consultant firms for teaming and gathering marketing materials.
• Communicate and interact with engineers, project managers, and technical staff.
• Meet strict deadlines and manage multiple priorities.
• Interview subject matter experts and edit technical content for target audiences.
• Assist with the planning of client entertainment events and conferences.
• CRM database maintenance, including writing and organizing resumes and project descriptions.
• Assist with maintaining corporate website and social media channels.
• Prepare and submit press releases and technical articles; coordinate special events and speaking opportunities.
• Collaborate with other departments for internal presentations and/or staff events.

Additional Responsibilities of Marketing Coordinator’s Role:

• Assist with Large Agency submittals and Statement of Economic and Financial Condition (SEFC).
• Assist with organizing and preparing marketing materials for business development efforts.
• Assist with organizing professional conferences/seminars.

Position Requirements:

• BA/BS in Marketing, Communications or related field.
• 3 or more years' experience in marketing field.
• Strong writing skills and an understanding of the fundamental principles of graphic layout and design.
• Proficient in Adobe Creative Suite (specifically InDesign), and Microsoft Office.
• Ability to effectively manage time, multi-task and pay close attention to details.
• Strong proofreading and editing skills.
• Strong interpersonal and verbal communication skills.
• Ability to build and maintain strong working relationships.
• Self-motivated with the ability to work independently and as part of a team.
• Knowledge of social media, graphic design, and video creation/editing a plus.
• Knowledge of Deltek Vantagepoint, Open Asset, and Hubspot a plus.

Join Our Team! - At our organization, we prioritize the holistic well-being of our employees through a comprehensive range of benefits. This commitment is evident in our healthcare offerings, including medical, dental, and vision plans, alongside an Employee Assistance Program and dedicated benefit advisors for personalized support. Financial well-being is enhanced through our financial planning program, life and disability insurance, tax savings plans, and coverage for accidents, cancer, and critical illnesses. Balancing work and life, we provide generous paid time off, paid holidays, parental leave, and flexible work arrangements, including the option to work from home on half Fridays and varied schedules. Additionally, we lead the industry by offering 401k plans, supported by expert financial advisors, and an Employee Stock Ownership program, ensuring our employees are not just part of a workplace but a thriving, supportive community dedicated to their well-being, financial security, and happiness.

Baxter & Woodman, Inc. is an equal opportunity - affirmative action – M/F/Vet/Disability employer