The Front Desk Receptionist will be responsible for managing communications at Bastian Solutions Corporate Headquarters while providing general administrative support.

Please note – the hours for this position are 7:30 am – 4:30 pm.

Essential Functions

• Greet visitors and direct guests, ensuring check in via Verkada.
• Manage office communications including phone calls and specific email boxes.
• Manage and assign guest badges utilizing tracking spreadsheet.
• Assist other Bastian offices with phone coverage. All remote office phone queues are connected to Corporate Front Desk. If local and/or sales queue goes unanswered, defaults to Corporate queue.
• Process outgoing packages for those requiring assistance.
• Process incoming packages – take pictures, send to recipient, place in cabinet.
• Process incoming US Mail – sort, scan to addressees
• Process and deposit of incoming checks for AR Team.
• Coordinate ordering meal(s) as needed for meetings that are off-site or at corporate headquarters.
• Ensure HQ meeting rooms are ready for incoming guests with Boardroom stocked appropriately.
• Maintain coffee stock on 2nd floor café and 3rd floor main breakroom.
• Maintain all supplies needed in various breakrooms and café including snack drawers in cafe.
• Managing 2nd floor lockers.
• Assist in submittal of service reports for building repairs, follow-ups as needed.
• Keep shared office spaces organized.
• Review submitted form(s) requesting new business cards to ensure accuracy, submit to vendor, forward approval email, maintain spreadsheets for all orders submitted, approve vendor invoice for same
• Assist in planning and executing off-site meeting(s).
• Immediately investigates and begins resolution process for reported troubles on phone system enlisting the assistance of IT Department as appropriate.
• Provide administrative assistance to Bastian Regional offices in planning of local events including their local Volunteer Day
• Assist HR with execution of corporate culture building activities.
• Assist HR with ordering and delivery of meals for BOOT camp, employee events, training events.
• Perform additional assignments as directed.

Preferred Skills & Qualifications

• Associate degree preferred
• 3 years in Administrative Support or Customer Service role
• Willingness to learn and thrive in a fast-paced quickly changing environment.
• Strong proficiency with the full Microsoft Office suite
• Professional level written and verbal communication skills and interpersonal abilities.
• Motivated self-starter with a high level of commitment, ownership, and strong sense of urgency
• Excellent organizational skills with attention to detail and an ability to prioritize work.
• Demonstrate positive attitude, mutual respect, and teamwork among fellow employees.
• Strong sense of customer service (servant’s heart)
• Experience exercising discretion and confidentiality with sensitive company information.
• Handle high stress situations while remaining a constantly reliable resource.
• Take initiative to recognize potential problems as they arise, and independently develop viable solutions.
• Ability to lift small packages.

To learn more about us, click here - https://www.youtube.com/watch?v=_wJsktTkF50

About Bastian Solutions

Bastian Solutions, a Toyota Advanced Logistics company, is an independent material handling and robotics system integrator providing automated solutions for distribution, manufacturing, and order fulfillment centers around the world. Our team specializes in consulting, system design, project management, maintenance, and installation, while sourcing the best equipment and automation technology. We take great pride in providing exceptional service and flexibility to our customers.

In addition to exciting work at a growing company, we offer the following benefits:

• Health, Dental, and Vision Insurance
• 401(k) Retirement Plan with a company match
• Vacation/Holiday Pay
• Tuition Reimbursement
• Flexible Work Schedules
• Volunteer Work
• Professional Associations, Conferences and Subscriptions
• Company Meetings & Events

Bastian Solutions does not work outside recruiting agencies. No solicitation phone calls please.