Administrative Assistant – Special Education

JOB GOAL: To perform administrative assistant work of considerable variety and complexity in support of the Executive Director of Special Education.

QUALIFICATIONS:

• Bachelor’s Degree preferred.
• Five years prior experience as an administrative assistant.
• Ability to interact with staff, parents and the general public in a professional and courteous manner while maintaining confidentiality.
• Knowledge of state and federal guidelines for special education.
• Proficient in word processing, use of office machines, computer operations to include use of internet, email, calendars, spreadsheets.
• Such alternatives to the above as the Executive Director of Special Education may find appropriate and acceptable.

REPORTS TO: Co-Directors of Special Education

PERFORMANCE RESPONSIBILITIES:

• Prepare correspondence, reports and other materials of a general, confidential and technical nature.
• Arrange and confirm appointments and meetings for the Executive Director.
• Plan, organize and complete work responsibilities in a professional, courteous and accurate manner. Works with a minimum of supervision.
• Communicate effectively and confidently via phone and email.
• Maintain well organized, accurate records and files.
• Maintain confidentiality of all student and staff information.
• Process and track Individualized Education Plans (IEPs) for all special education students in the district. Maintain and update related software files.
• Facilitate translation of all special education documents for parents whose primary language is not English.
• Serve as back-up to the Administrative Associate-Finance & Grants for circuit breaker and Medicaid processing as needed.
• Implement emergency procedures if the need arises based on established office policy.
• Perform any duties or responsibilities in keeping with the scope of the position as assigned by the Executive Director of Special Education.

PHYSICAL REQUIREMENTS:

Typical office conditions: sitting, bending, stooping, filing, occasional lifting of up to 25 pounds of office supplies/files. Close vision at or correctable to normal range.

EVALUATION: Performance of this position will be evaluated yearly by the Executive Director of Special Education in accordance with the School Committee policy for evaluation of classified staff.

TERMS OF EMPLOYMENT: This is a 40 hour per week, 12 month position. Non-affiliated group.

posted until Filled