Job Overview

We are seeking a highly organized and detail-oriented Project Coordinator to join our team. As a Project Coordinator, you will play a crucial role in assisting with the planning, coordination, and execution of construction projects involving Food Service Equipment. The Project Coordinator position is an administrative role that includes supporting project managers and helping to achieve specific goals within a defined timeframe and budget. This is an excellent opportunity for someone with strong organizational skills, a passion for detail, and who enjoys working with others as a team and independently.

Responsibilities

• Create and maintain spreadsheets using Microsoft Excel
• Enter orders for custom and buyout equipment for projects
• Review order acknowledgements and purchase orders to correct discrepancies
• Obtain shipment tracking information for equipment
• Email quote requests for new jobs bidding and compile quotes
• Electronically file purchase orders and quotes in project folders
• Conduct plan checks and catalog discrepancies for Estimator
• Compile owner's manuals and create final closeout documents
• Create progress invoices for clients and track payments
• File freight claims for damaged equipment
• Schedule start-up and training for local service agents at project closeout
• Coordinate and manage assigned duties to make sure all tasks are completed on time and with accuracy
• Collaborate with internal teams, subcontractors, and suppliers to ensure project success
• Prepare and maintain project documentation, including change order logs and purchase order logs
• Assist in resolving any issues or conflicts that may arise during the project
• Support the project manager in any additional tasks as needed or assigned

Qualifications

• Previous experience in project coordination or project management within the construction industry preferred
• Proficiency in software such as Bluebeam, Microsoft Office Suite, Gmail
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Critical Thinking and ability to problem solve
• Desire to learn and take initiative to complete work
• Ability to multi-task and prioritize tasks effectively
• Ability to meet deadlines
• Ability to take direction and follow-through on assigned tasks
• Knowledge of construction estimating and contract management processes desired
• Positive attitude, excellent work ethic, and ability to collaborate with others

If you are a motivated individual with a passion for details and a desire to contribute to the success of our projects, we encourage you to apply for this position. We offer competitive compensation and opportunities for career growth within our organization. We are looking for someone who wants to be part of a successful team in a professional environment.

We are professional, agile, collaborative and our goal is to Serve those who Serve Others.

Job Type: Full-time, Permanent

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Experience level:

• 1-2 years

Schedule:

• 8 hour shift
• Monday to Friday

Salary: Negotiable - Dependent on experience

Work Location: In person

Please note that only qualified candidates will be contacted for further consideration. Thank you for your interest in joining our team.

Job Type: Full-time

Pay: $1.00 - $2.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Experience level:

• 2 years

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Hamilton, MT 59840: Relocate before starting work (Required)

Work Location: In person