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DEFINITION
Performs and coordinates administrative and secretarial functions for an office or school. Leads, oversees, and coordinates the work of office secretarial and clerical staff.
Coordinates the orderly flow of work documents within an office. Exercises independent judgment and discretion in applying office rules, practices, and procedures to the execution of administrative assignments.
Performs other duties as assigned.
EXAMPLES OF DUTIES :
Reconciles receipts and procurement card purchases. Maintains petty cash accounts.
Records and monitors operating and grant budget expenditures. Researches and gathers information used in budget preparation.
Prepares quarterly budget projections of salary and non-salary expenditures. Utilizes appropriate software applications for recording and monitoring financial activities.
Completes payroll timesheets. Records and monitors regular payroll, special payroll, and contractual payroll expenditures.
Records and documents extended year employment (EYE) payroll
Maintains office calendars. Schedules appointments and meetings. Makes arrangements for facilities and materials required for meetings.
Prepares agendas and takes minutes of meetings. Prepares meeting notes for distribution.
Coordinates the storage, retrieval, and dissemination of information, data, files, and documents pertaining to office operations.
Creates, organizes, and maintains electronic and paper document filing systems. Coordinates the archival and disposal of files.
Prepares special reports as requested. Uses personal computers and software to design and produce newsletters, brochures, signs, posters, and certificates.
Explains office procedures to the public and others.
MINIMUM QUALIFICATIONS :
Education, Training and Experience :
Possession of a high school diploma or appropriate equivalent. Five years of progressively responsible secretarial experience.
Candidates must successfully complete the BCPS Office Professional Skills Assessment as a pre-employment requirement for this position.
Candidates will demonstrate keyboard skills by typing 40 words per minute and perform basic clerical duties demonstrating an attention to detail.
Knowledge, Skills, and Abilities :
Knowledge of office practices and procedures. Knowledge of filing systems. Knowledge of spelling, grammar, and arithmetic.
Knowledge of personal computers and office software packages. Knowledge of automated office systems. Knowledge of the Gregg Reference Manual.
Demonstrated skill in typing 40 words per minute. Skill in performing responsible administrative secretary functions. Skill in performing office budgetary, payroll, purchasing, and related administrative activities.
Skill in leading, overseeing, and coordinating the work of office secretarial and clerical staff. Skill in coordinating the orderly flow of work documents within an office.
Skill in setting up and maintaining databases, spreadsheets, and logs. Skill in setting up and maintaining filing systems.
Skill in gathering and compiling information for statistical reports. Skill in processing financial documents and transactions.
Skill in composing correspondence and memoranda. Skill in proofreading and editing documents. Skill in operating personal computers and related office equipment.
Ability to communicate effectively. Ability to follow rules and regulations. Ability to establish and maintain effective working relationships.
Ability to maintain confidential information.
PHYSICAL AND ENVIRONMENTAL CONDITIONS : The work of this class is generally sedentary and performed in an office environment.
Work includes the operation of office equipment, including personal computers, and occasional limited physical activities.
FLSA : Non-exempt
Eligible for the Maryland State Retirement System
Citizenship, residency or work VISA in United States required.
This class specification defines the types of duties and level of difficulty of work required of positions in this title.
It shall not be held to exclude duties not mentioned nor limit the right of management to assign work to employees.
NON-DISCRIMINATION STATEMENT
The Board of Education of Baltimore County does not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, or veteran status in matters affecting employment or in providing access to educational programs or activities and provides equal access to the Boy Scouts and other designated youth groups.
Inquiries regarding the Board’s nondiscrimination policies should be directed to : EEO Officer, Office of Equal Employment Opportunity, Baltimore County Public Schools, 6901 Charles Street, Building B, Towson, Maryland 21204 (443-809-8937).
There is a compliance officer responsible for identifying, preventing, and remedying prohibited harassment concerning students.
Complaints of harassment should be directed to the executive director, Department of School Safety and Security, 9610 Pulaski Park Drive, Suite 219, Baltimore, Maryland 21220 (443-809-4360).
Last updated : 2024-05-11
Full Time
Elementary & Secondary Education
$79k-118k (estimate)
05/13/2024
05/14/2024
bcps.org
BALTIMORE, MD
15,000 - 50,000
Private
DAVID UHLFELDER
$500M - $1B
Elementary & Secondary Education