Description/Job Summary

Under the direction of the President, this position provides high level confidential administrative support. This position assures that the office operates efficiently and effectively with the highest level of confidentiality, integrity and customer service.

Responsibilities/Duties

Assists with the management of the office's administrative affairs, and with the work assignments of the Administrative Assistant;

Maintains and manages executive calendar;

Attends meetings and provides as requested follows-up with appropriate internal and/or external stakeholders;

Reviews and tracks internal and external mail with direction;

Acts as a communication liaison between internal and external stakeholders;

Researches, collects and organizes data as required for speaking engagements, presentations and meetings;

Assists with the review of documents in preparation for the signature;

Monitors office expenditures and budget;

Assists with drafting presentations, itineraries, agendas and various confidential correspondence;

As requested, arranges, coordinates and schedules a variety of meetings, appointments and special events ;

Coordinates, processes and manages travel arrangements;

Provides input to the College's Administrative Coordinators Project Team

Under direction, assists with initiatives to ensure the continuous improvement of administrative operations and support services;

Assists with the work assignments for Administrative Assistants in office;

Maintains records and files including those of confidential and restricted nature;

Performs special projects and other duties as assigned.

Required Qualifications

Bachelor's Degree in Business or a related field.

5-10 years of providing executive level administrative assistance

Experience handling highly confidential and sensitive information

Excellent written and verbal communication abilities

Proficient with Microsoft Office Suite

Demonstrated cultural competency, sensitivity and understanding of diverse academic, socioeconomic, cultural disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and staff.