Position Overview

The Project Administrator position works in the Chicago office and is responsible for supporting project teams, ensuring compliance with Baker Barrios’ processes and standards, and general office needs.

Essential Job Functions

• Log and track RFIs, submittals, change orders, and other contractor documentation, and track status of outstanding items.
• Maintain communication with Architects, Engineers, Owners, Contractors and Construction Managers
• Generate punch lists, fields reports, and other construction documentation.
• Assist with Office Administrative duties and project specific needs.
• Assist Practice Leaders draft AIA contracts
• Draft and proofread fee proposals
• Assist with inputting data into project management software to track time expenditures on projects
• Take drawings in for permit
• Prepare meeting agendas and meeting summaries
• Create RFPs for consultants
• Assist with creating and generating monthly and project specific revenue/time analysis spreadsheets
• Assist team with managing Accounts Receivable - follow up with clients regarding late payments

Knowledge, Skills, Abilities & Other Characteristics

• 3-5 years of experience in construction coordinator or administrative support role
• Ability to communicate well across all levels
• Skill sets include the ability to multi-task along with strong organization
• Ability to work in a schedule driven environment
• Proficient in Microsoft Office and knowledge of Newforma is preferred.
• Ability to work well under deadline pressure and handle multiple assignments concurrently
• Take initiative, work independently with little guidance, and work cohesively with a team.
• Experience with RFP process
• Knowledge and/or experience in Construction Phase Services preferred