Position Type :

Support Staff / Administrative Assistant

Date Posted : 1 / 31 / 2024

1 / 31 / 2024

Location : Tucson or Phoenix

Tucson or Phoenix

Special Education Program Specialist

Location : Phoenix / Tucson

Phoenix / Tucson

Employee Status : Permanent

Permanent

Hours Per Week : Work Calendar :

Work Calendar : 12-Month

12-Month

Pay Rate : 19.6181- 23.91

19.6181- 23.91

CLASSIFICATION SPECIFICATION

This position will focus on support of the Director of Special Education, Student Health Services, and IEP Teams. Overview of duties include general administrative, SPED data collection and reporting Department support through ETE, Team Calendar, staffing for absences and vacancies, SHC Shift scheduling, coordinating onboarding and offboarding of staff through employment and vendor actions.

Assistance with coordinating requests for travel, transportation, and professional learning, including out-of-state travel paperwork, and scheduling and support of meetings, including preparing materials and requesting interpreters.

• IEP / MET file reviews and scheduling of IEP / MET meetings.
• SPED data collection / analysis and report generation.
• Coordination of CPI training dates and staff lists.
• Coordination of agency-wide CPR instruction for required certifications.
• Records maintenance and retention required for department.

TRAINING AND EXPERIENCE :

• High School or General Equivalency Diploma
• 3 years of progressively responsible and or related specialized experience

related to the area of service to the Deaf and / or Blind, education and / or special

education are required; or, an equivalent combination or education and

experience sufficient to successfully perform the essential duties of the job as

listed.

Advanced skills using Microsoft Office Suite software and Google Workplace

products, document management software, and Agency database management

software.

• Data collection and report generation
• Facilitating trainings using the Adult Learning Theory, using the knowledge,

skills and attitude of learning styles, and methods of the training cycle, for

individuals or groups.

Experience with customer service or dealing directly with the public.

LICENSING / CERTIFICATION REQUIREMENTS :

• Defensive Driver Training Program to be completed by all agency personnel that drive on State business
• High School Diploma or equivalent and two years of specialized experience related to the area of assignment are required or, an equivalent combination or education and experience sufficient to successfully perform the essential duties of the job as listed.
• Must have the manual dexterity to key 45 wpm on a routine basis.

KNOWLEDGE OF :

• Policies, procedures, and programs of the immediate work unit ?
• Principles and practices of administration and management ?
• Agency or program rules, regulations, and operating procedure
• Problem solving, planning, independent judgment and self management.
• Strong relationship building techniques with verbal / written communication skills.
• Knowledge of student information systems, its maintenance and audit practices.
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Knowledge of principles and processes for providing customer and personnel services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms, and other office procedures and terminology

DEMONSTRATED SKILL / ABILITY TO :

• Give full attention to others, understanding the points made and asking appropriate questions.
• Read and understand information and ideas presented in writing.
• Communicate effectively so others will understand the information being presented.
• Use good judgment and decision-making skills by choosing the most appropriate actions, using
• information gathered to form conclusions, finding the relationship between seemingly unrelated events.
• Assess individual, team, and organizational needs, and provide / deliver learning solutions to address those needs.
• Gather, organize, and analyze data and draw conclusions.
• Work in a fast-paced environment, independently and interdependently, with the ability to effectively prioritize.
• Identify customer service improvement
• Provide timely and accurate information
• Handling detailed work with accuracy and speed.
• Plan, coordinate, analyze and establish priorities.
• Skill in communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources.

This information can be exchanged in person, in writing, or by telephone or e-mail.

• Develop, analyze and summarize information.
• Maintain confidentiality
• American Sign Language skills (preferred).

BENEFITS

Benefit eligible employees have a variety of choices for medical, dental, vision, short-term disability, supplemental and dependent life insurance .

Offered plans provide exceptional value to our employees and their eligible dependents. Employees have a 31-day period from effective date of hire to elected coverage.

Elected benefits could start as early as 2 weeks after hire.

Benefit eligible employees are automatically covered for basic life, non-smokers, accidental death and dismemberment and seat belt insurance .

Benefit eligible employees are automatically enrolled in the State's retirement plan and long-term disability (LTD) program .

Enrollment is mandatory and is subject to a 26-week waiting period before initial enrollment. Employees may also choose to participate in a deferred compensation program to take advantage of tax-deferred retirement investments.

Benefit Options also offer Employee Self-Service, Wellness, Tuition Discount, Travel Reduction, Auto & Home Insurance and Purchase Discount Programs.

CONTACT INFORMATION For more information contact the Recruiter at : HumanResources.Recruitment@asdb.az.gov

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting the Recruiter.

Requests should be made as early as possible to allow time to arrange the accommodation.

Arizona State Government is an EOE / ADA Reasonable Accommodation Employer.

Last updated : 2024-02-26