2 HS Guidance Office Admin Assistant (24/25) Jobs in Ayer, MA

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HS Guidance Office Admin Assistant (24/25)

Ayer Shirley Regional High School

Ayer, MA | Full Time

$55k-72k (estimate)

2 Months Ago

HS Guidance Office Admin Assistant (24/25)

Ayer Shirley Regional School District

Ayer, MA | Full Time

$55k-72k (estimate)

2 Months Ago

HS Guidance Office Admin Assistant (24/25)

$55k-72k (estimate)

Full Time | Elementary & Secondary Education 2 Months Ago

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Ayer Shirley Regional High School is Hiring a HS Guidance Office Admin Assistant (24/25) Near Ayer, MA

The Ayer Shirley Regional School District is looking to hire an Administrative Assistant to support the High School Guidance Office. This position is a full-year position to begin July 1, 2024.

Maintain up-to-date computer records for senior College Board scores, college applications in process, actions taken by colleges, and post-high school plans for inclusion in the year-end reports (in Access, Naviance, and PowerSchool)
Maintain transcript folders (temporary records) for all students
Prepare and transmit seniors' transcripts, including initial and mid-year transcripts for all applications and final transcripts to colleges that students will be attending
Prepare and transmit seniors' transcripts to outside scholarship programs, armed services, and employers
Process department correspondence for guidance counselors, including letters of recommendation for colleges, jobs, scholarships, and summer enrichment opportunities
Create forms and documents for use by the guidance department including forms for guidance seminars, college planning, parent transition programs, etc.
Create a GPA Distribution chart for juniors and seniors for college planning purposes
Process records of past graduates and former students as requested for employers and colleges
Perform other career/college-related tasks as assigned by the guidance department
Notify the front office of guidance-related activities to be included on the school calendar and reserve school facilities for those events
Continuously update the course catalog and Program of Studies
Create courses in PowerSchool for schedules as needed
Enter transfer courses into PowerSchool for new students entering from other schools
Work closely with Special Education on scheduling.
Assist the Guidance Department in performing tasks related to Scholarship information, Academic Awards, and Honor Roll notifications
Assist with PSAT, AP, SAT, and MCAS testing as directed
Produce honor roll and failure lists
Complete graduation verification for graduates
Organize and maintain awards and scholarship process for seniors and underclassmen
Maintain routine for filing and disposition of students’ permanent records
Issue Work Permits to students
Manage input and exporting of Naviance data, with the support of the Director of Counseling/Guidance Counselors
All other duties assigned as to be determined by school administrators