13 administrative assistant Jobs in ventura, ca
Hermance Law is Hiring an Administrative Support Specialist Near Ventura, CA
We're looking for a part-time Administrative Support Specialist, who will be responsible for providing high-level support to the owner of our Estate Planning Law Firm. This role requires exceptional organization, possess strong communication skills, and the ability to anticipate needs and prioritize tasks effectively. This role requires confidentiality, professionalism, and a proactive approach to managing the owner's schedule and responsibilities.
Responsibilities
•Manage and maintain the owner's calendar, including scheduling meetings, appointments, and personal commitments.
•Coordinate travel arrangements, accommodations, and itineraries for both business and personal trips.
•Prepare, edit, and proofread correspondence, presentations, and other documents as requested.
•Handle confidential information with discretion and maintain strict confidentiality at all times.
•Serve as the primary point of contact for internal and external stakeholders, screening and directing inquiries as appropriate.
•Draft and send professional communications on behalf of the owner, ensuring accuracy and timeliness.
•Organize and prioritize incoming requests and tasks, ensuring timely responses and follow-up.
•Maintain organized electronic and physical filing systems, including contact lists, client files, and important documents.
•Assist with special projects and initiatives as assigned by the owner.
•Coordinate catering, venue selection, and other logistics for events as needed.
•Provide personal assistance to the owner as required, including managing personal appointments, errands, and household tasks.
Qualifications
•Bachelor's degree or equivalent experience preferred.
•Minimum of 5 years experience as an executive assistant or personal assistant, preferably supporting high-level executives or business owners.
•Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
•Strong organizational, multitasking, and time management skills.
•Excellent written and verbal communication skills.
•Ability to maintain confidentiality and exercise discretion.
•Flexibility to adapt to changing priorities and deadlines.
Job Summary
Full Time
$72k-87k (estimate)
04/24/2024
05/07/2024
If you are interested in becoming an Administrative Support Specialist, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Support Specialist for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Support Specialist job description and responsibilities
They supervise or perform administrative, clerical and typing duties.
03/13/2022: Biloxi, MS
May support anyone from middle management to the chief executive officer.
02/01/2022: Portland, OR
They screen calls, manage calendars, make travel and meeting arrangements, prepare reports and financial data and train and supervise other support staff.
02/02/2022: Las Cruces, NM
Coordinate meetings and events, greet office guests and visitors, facilitate office travel and manage other administrative functions.
02/10/2022: San Diego, CA
Keeping an office organized and are needed for a variety of jobs, ranging from office assistants to secretaries to office managers.
03/24/2022: Springfield, IL
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Support Specialist jobs
Complete an associate or bachelor's degree.
01/20/2022: Bellingham, WA
With data entry specialist certificate that covers computer basics, Excel and software applications.
02/04/2022: Portsmouth, OH
Typically have a strong customer service background and management experience.
01/27/2022: Poughkeepsie, NY
Requires a Certified Professional Coder (CPC) certification.
02/03/2022: Wilmington, DE
Need a bachelor’s degree and most need related work experience.
03/04/2022: Grand Forks, ND
Step 3: View the best colleges and universities for Administrative Support Specialist.
