Administrative Coordinator 1147116 (H)

A leading University is seeking an Administrative Coordinator. The successful candidate will coordinate the administration, facilities, and student workers of the Hume Center for Writing and Speaking and its associated programs and events.The ideal candidate has advanced computer skills and demonstrated experience with office software and email applications.

Administrative Coordinator Pay and Benefits:

• Hourly pay: $30/hr
• Worksite: Leading University (Stanford, CA 94305) 
• W2 Employment, Group Medical, Dental, Vision, Life, 401k, PSL
• 40 hours/week, 2 Month Assignment

Administrative CoordinatorResponsibilities: 

• Coordinate the administration, facilities, and student workers of the Hume Center for Writing and Speaking and its associated programs and events.
• Monitor tutor rooms, lounge, kitchen, reception area, and storage cabinet for tidiness, create daily tutoring schedule, answer inquiries in Hume Center email account, answer Hume Center telephone, front-facing for in-person inquiries, and order supplies.
• Manage the inventory for the copy room, kitchen food, and loaner equipment.
• Events and Social media:Assist with planning and posting. Evaluate Hume Center website for needed updates. Update tutor bios on the website. Create a new tutor poster. Prepare and assist with events including setting up, breaking down, food ordering, and attendance lists.
• Check the tech in the lounge and tutor rooms.
• Test out new tutoring system and guides, acting as a new student.
• Projects:Revise loaner check-in and checkout processes. I-9 processing (will train). 25 live booking (will train. Track tutor biographies.

Administrative Coordinator Qualifications: 

• 2-4 years of administrative experience, or a combination of education and relevant experience.
• High school diploma.
• Experience with TutorTrac is preferred.
• Experience with Oracle Financials is preferred.
• Advanced computer skills and demonstrated experience with office software and email applications
• Demonstrated success in following through and completing projects.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task, and assign work to others.
• Ability to take initiative and ownership of projects.
• Ability to routinely and independently exercise sound judgment in making decisions.