Description

Project Coordinator

Avanceon is looking to hire a full-time Project Coordinator to join our PMO. The Project Coordinator is an internal role that provides administrative services to Project Managers, Business Units, and the PMO.

This position is hybrid. Candidates can work remotely but are required to work 2 days per week in Avanceon' s Exton, PA HQ. Office days are typically scheduled and fixed but flexibility to occasionally shift office days and/or work an additional day in the office is required.

Responsibilities:

• Set up and close projects in internal systems such as SAP and SharePoint
• Support the creation and submittal of monthly invoices to customers
• Schedule internal and customer meetings; attend to take meeting minutes upon request
• Update and maintain resource allocation tool
• Collaborate with Project Leaders to ensure compliance with the project execution process (kickoff meetings are conducted, status reports are distributed, project approval emails are logged, etc.)
• Participate in PMO meetings and assignments and contribute to process improvement
• Provide misc. administrative support such as entering/tracking down timesheets on behalf of others, investigating data issues and completing resolutions based on direction from others, training co-workers on tools and processes, creating and maintaining process checklists, and completing customer-required invoicing documentation

Requirements:

• 2-5 years working in a professional environment providing administrative and/or coordination services to multiple people or groups
• Excellent organizational and computer skills
• Ability to prioritize a high-volume workload and deliver quality
• Enjoys completing tasks that help others be successful
• Is proactive and takes initiative and ownership
• Ability to work in Exton, PA office a minimum of 2x per week 

Why Avanceon?

Yes, we offer all the usual benefits: medical, dental, vision, 401K contributions, etc., but what makes Avanceon different from the rest?

Most importantly, we have cool and talented people. Avanceon associates and the culture they create are what makes us great – for each other, and for our customers. 

We also have flex hours, work-from-home opportunities, a casual dress code, a playful and professional work environment, book clubs, social gatherings, oh yeah, let’s not forget professional growth too, freedom to work the way you work, diverse customers, and industries (you'll never be bored!), easy and fun ways to donate to charities, were parties mentioned? …And that's just the beginning of the list!

Note about Remote Associates: At Avanceon we value our remote associates just as much as our onsite team members. Our company culture is inclusive and supportive, and we make sure that all of our remote employees feel like they are part of the team, whether that is virtually or traveling to join us in the office. If you're looking for a remote position where you'll be treated like a valued member of the team, then Avanceon is the perfect place for you.

Who is Avanceon? 

We are an engineering firm that helps manufacturers make their factories faster, with higher quality, and less waste. We work within industrial control systems to cause machinery within a manufacturing plant to work in the best possible way. Our clients come from many different verticals (food, consumer goods, drinking and wastewater – not together! and much more). You can imagine that this provides incredible amounts of varied and fascinating experiences for our associates. We are a stable and growing business that, thanks to our awesome employees, has even been named a Top Workplace in Philly since 2017!

Go on, check us out on our website: www.avanceon.com

We believe our differences enrich our growth and success. Avanceon is committed to creating an inclusive environment that values and welcomes diversity among our associates. We are an equal-opportunity employer and consider qualified applicants without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.