Administrative Assistant

The purpose of this position is to assist the Operations Departments with administrative and miscellaneous needs as described below.

Supervisory Responsibilities

• N/A

Specific Duties and Responsibilities

• Support departments with administrative needs
• Disposition of mail and other correspondence
• Book Travel for departments and serve as back up for Executive Assistant
• Departmental office and travel related accounts payable management
• Place and stock office supplies as needed
• Enter timecards
• Schedule appointments, meetings, and provide lunch
• Assist with arrangements for company meetings including obtaining meeting space and notifying attendees
• Maintains a filing system in an easily understood format
• Assists in setting up the conference room for management courses
• Assists with special events and employee-owner related functions
• Serve in an "as needed" capacity in other departments including Reception, Safety, Controls, Survey, Human Resources, Marketing, Business Development, Scheduling, Estimating, and Engineering
• Meet expectations for attendance and punctuality
• Serve as back up for the Executive Assistant
• Other duties as assigned

Position Specific Success Factors

The 5 to 10 Behavioral Success Factors selected from Austin’s dictionary of Behavioral Success Factors that are most important in this position:

• Adaptability
• Building a Successful Team
• Service Oriented
• Effective Communication
• Continuous Learning
• Decision Making
• Initiating Action
• Managing Work (includes Time Management)
• Quality Orientation
• Technical/Professional Knowledge & Skills
• Work Standards

Measurement of Performance is based on:

1. Adherence to Austin’s Values
2. Accomplishment of goals set in the Halogen Review process
3. Ability to perform Specific Duties and Accountabilities (from the job description and front page of MAP)
4. Mastery of the positions specific Success Factors (Job Skills and Behaviors)