MAIN RESPONSIBILITY:
The Accounts Receivable Associate will assist in ensuring that the company receives payment for goods and services offered to clients.
ESSENTIAL FUNCTIONS:
• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Submits invoices to customers upon request.
• Informs the AR Team of customer changes, including name or address changes, mergers, buyouts, mailing attentions, phone numbers, email addresses, etc.
• Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing weekly aging reports along with system current account balances, and contacts delinquent accountholders to request payment. • Creates reports regarding the current status of customer accounts as requested.
• Research customer discrepancies and past-due amounts with the assistance of the AR Supervisor and other staff.
• Collaborates with the AR Supervisor to review Customer Aging on a periodic basis (approx. every 3 weeks) and correspondence with Customers / Sales Department for accounts you are responsible for that have unresolved and / or past due open items.
• Assists in generating weekly billing statements based on a schedule.
• Copies, files, and retrieves materials for accounts receivable as needed.
• Relays changes of information to appropriate employees.
• Participates with testing and implementation of new software / automated processes that impact the AR function.
• Performs other related duties as assigned.
EDUCATION:
• High school diploma or equivalent required.
EXPERIENCE:
• Minimum 1 year experience in a related position, with 2-3 years’ experience preferred. SKILLS:
• Ability to work in SAP or other ERP Systems.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite or related software as well as other accounting software programs.
• Ability to operate related office equipment, such as computers, 10-key calculator, and copier.
• Ability to work independently as well as with a team and in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with customers and sales dept.
• Excellent organizational skills and attention to detail.
WORKING CONDITIONS:
• Prolonged periods sitting at a desk and working on a computer.