Position Summary :

Reporting to the Clinic Manager, the Patient Experience Coordinator (similar to medical receptionist and office coordinator roles) is the owner of the patient’s first and last impression and front-office experience and delivers first-class customer service throughout the patient’s physical therapy journey at Athletico.

Benefits offered with this part-time position :

• Pre-Tax & Roth 401k (for 21 ) with quarterly company match
• Commuter Benefits
• Employee Assistance Program
• Perks at Work Discounts
• Home & Auto Insurance Discounts
• Pet Insurance Discounts
• Student Loan Resources

Essential Duties and Responsibilities :

The below is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organization and the overall business objectives of the organization.

• Provide professional, friendly and compassionate service to all patients and physical therapy staff in all interactions including issue resolution, scheduling, new patient onboarding, insurance verification, and billing.
• Manage clinic scheduling ensuring to match patient with the best clinician for their needs / injury as well as optimum patient flow.
• Provide new patient onboarding including facility tour, data gathering, and physical therapy staff introductions.
• Obtain verification of patient medical insurance information and manage patient insurance requirements and inform patients of insurance benefits and options for payments on account.
• Assist with management of patient expectations based on clinical findings including frequency and duration of treatment, progression toward functional goals, and discharge planning.

Serve as a contact for physical therapy post-care needs.

• Organizes cultural moments (e.g., patient’s physical therapy goal celebrations) in concert with the clinical team to make sure all patients are recognized and appreciated.
• Execute and reinforce administrative and patient experience Standard Operating Procedures (SOPs) and best practices within the clinic.
• Provide general office, receptionist, and clerical support to assigned location.

Qualifications :

• Education : High School Diploma or GED
• Knowledge and Technical Skills : Excellent customer service skillsProficient with the use of MS Office, Outlook and Excel Knowledge of healthcare insurance benefits and coverage preferredExperience with requesting and managing customer payments preferred

Language Skills :

Ability to read, write and speak English proficiently

Physical Demands :

• Ability to fufill office activities including but not limited to remain stationary for extended periods of time (i.e. while working at a desk), stoop / kneel / crouch, travel around the office, communicate with others (verbal and written), and use fine motor skills including fine hand manipulation and keyboarding.
• Ability to see at close range, distance vision, peripheral vision, depth perception, and the ability to adjust focus

Work Environment :

• Consistent with a standard office environment, noise level is low with little to no extrodinary environmental factors.

Last updated : 2024-03-25