Description

COMPANY

Dallas-based, privately held commercial real estate development and investment management company with exceptional performance specializing in value-add and opportunistic real estate investments. With an entrepreneurial spirit and proven 30-year track record across several market cycles they have steadily built up a portfolio of over 10 million square feet of industrial and office properties and 5,000 multifamily units located nationally.

OPPORTUNITY:

We are seeking a detail-oriented and reliable Office Coordinator to oversee the daily operation of the Dallas, TX office. The coordinator will be responsible for managing administrative tasks, ensuring the office is well-maintained, and supporting the needs of the team.

DOES THIS DESCRIBE YOU?

• Fun is your core value: Whether it’s planning office outings or organizing team-building activities with the HR team, you know how to turn work into play.
• People Whisperer: You are the heart and soul of the office, fostering a positive and inclusive atmosphere where everyone feels valued.
• Lifelong Learner: You learn quickly when facing new problems, open to change, quickly grasps the essence and underlying structure of anything, enjoy the challenge of unfamiliar tasks. 
• Tech-Savvy: Comfortable with Microsoft Office and Adobe software programs. 
• Organizational Expert: You use your time effectively and efficiently, can attend to a broader range of activities.

OTHER KEY RESPONSIBILITIES / DUTIES

The activities listed here are not all-inclusive; rather, they indicate the types of activities normally performed by this position. The successful candidate will be able to demonstrate competence in the following areas:

• Help with office safety policies as needed i.e., COVID protocol, building fire safety, first aid, etc.
• Create an energetic and welcoming first impression every day for employees & visitors.
• Greet and assist incoming visitors.
• Handle general office phone calls efficiently and professionally.
• Assists HR in planning and rollout of special events such as benefits enrollment, organization-wide celebrations, and employee events.
• Manage the conference room calendars.
• Coordinate office luncheons/ catering orders as applicable.
• Distribute incoming mail & packages (USPS, FedEx, UPS, etc.)
• Assist with shipping out mail & packages (USPS, FedEx, UPS, etc.)
• Ordering and management of office supplies for staff, printers, supply room/kitchens.
• Maintain, organize & spot clean the front office and breakrooms as needed.
• Administrative Contact for office supply vendors and manages all office contract agreements.
• Troubleshoot office equipment, copiers, fax machines, phone systems, etc.
• Submit building maintenance requests via ticketing system (Angus)
• Validate parking tickets.
• Assist with special events and functions including input in planning, researching event venue spaces, organizing invitation lists, and sending invitations.
• Assist in travel arrangements for remote employees as needed for company events.
• Facilitate and assist with the Westmount Foundation holiday investor gift process.
• Performs additional duties as assigned.

Requirements

REQUIREMENTS/QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Minimum Education Requirements: High School Diploma required.
• Minimum 3-5 years of professional work experience in a front office setting.
• Strong ability to communicate both oral and written.· Excellent administrative and organizational skills. This position requires a high level of attention to detail.· Computer skills (MS Word, MS Excel, MS PowerPoint and Outlook)· Ability to work independently and manage multiple projects simultaneously, prioritize tasks and meet deadlines.
• Pro-Active, energetic, and positive attitude.
• Maintain workflow under pressure in a fast-paced work environment.

 BENEFITS:

• Health, vision, and dental.
• 401k Employer Contribution
• Opportunities for professional development and advancement.
• Team building opportunities.
• A dynamic and collaborative work environment. ?