ADMINISTRATIVE SERVICES COORDINATOR

DEPARTMENT: County Administration

NATURE OF WORK:

Provides a variety of complex administrative duties for County Administration and the Department of Economic Development.

This position performs a variety of tasks in support of a program, operation, or work unit requiring a substantive knowledge of the work unit's policies, practices, and procedures to select and apply the most appropriate process or guideline to complete the work. Responsibilities include coordinating, planning, and implementing program components. Position serves as a principal program support resource regarding processes and procedures applicable to the program.

ESSENTIAL FUNCTIONS OF THE JOB:

The tasks listed below are those that represent the majority of the time spent working in this class. Management may assign additional tasks related to the type of work as necessary. Implements, coordinates and monitors general and specific program services, policies, and procedures. Researches, reviews, and recommends improvements to operational procedures protocol. Ensures compliance of procedural and operational guidelines within established time frames. Monitors work assignments. Collects and assembles a variety of information from within and outside the agency and analyzes the information to reach logical conclusions and makes recommendations in order to assist professionals in performing their work and resolving problems.

Serves as department liaison with consultants, municipal representatives, community boards, professional associations and others as directed. Prepares and maintains a variety of reports and records. Composes a variety of correspondence to include; letters, memos, and e-mails. Plans, coordinates and monitors program services and special events, projects, and functions such as retreats, meetings, conferences, training programs, seminars, community-wide events, etc. Performs general office support duties to include, but not limited to, conducting research of property, directing incoming telephone calls and messages to the appropriate administrative office personnel, screening and distributing incoming mail and ensures that materials are routed to the appropriate person for action or review and are responded to within required

time frames, scheduling and coordinating arrangements for meetings, filing documents, typing correspondences.

JOB LOCATION AND EQUIPMENT OPERATED:

Duties are performed in an office setting. Operates standard office equipment including telephones, computer keyboard, copier and fax machines, etc.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Thorough knowledge of the structure, programs, and policies of County government.

• Ability to perform essential functions of the job.

• Ability to prepare and present technical information clearly.

• Ability to understand and carry out complex oral and written instructions.

• Ability to make decisions in accordance with established procedures and policies.

• Ability to establish and maintain effective working relationships with County officials, directors, employees, citizens, representatives from the private sector, State officials, and with other local governments.

• Ability to work with minimal supervision and to exercise independent judgment.

• Ability to deal effectively and courteously with County officials, public, employees, and related outside agencies.

• Ability to maintain confidentiality of all information.

MINIMUM QUALIFICATIONS:

Bachelor's degree in Business Administration or related fields or training equivalent to four years college education, any equivalent combination of acceptable education and experience providing the knowledge, abilities, and skills cited above.

NECESSARY REQUIREMENTS:

Possession of a valid and appropriate Virginia driver’s license.

Job Type: Full-time

Pay: $38,264.00 - $47,066.00 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Lawrenceville, VA 23868 (Required)

Ability to Relocate:

• Lawrenceville, VA 23868: Relocate before starting work (Required)

Work Location: In person