Position Title: District Office Receptionist & Spanish Translator

Department: Aspen School District

Reports to: Assistant Superintendent

Classification: Classified Full-time Non-exempt/Hourly

Contract Period: 12 Month (233 days with some variance depending on the year)

Aspen School District SY 2023-24 Salary Schedules

ASD offers district funded employee and dependent health benefits including medical, vision, dental, and life insurance to benefit eligible employees. Other benefits include (as eligible): paid leave, CO PERA (pension plan) enrollment with district contribution, TSA options, free transportation for employees from Carbondale to Aspen, employee assistance program, wellness program, and supplemental insurance (ie cancer, disability, etc).

Position Summary

The Receptionist & Spanish Translator Administrative Assistant I position supports and represents the school district and its day-to-day operations; and provides assistance within the school office to ensure and maintain a positive and helpful environment for students, staff and visitors.

Position Responsibilities

Receptionist & Spanish Translator Administrative Assistant I Responsibilities:

• Serves as receptionist for the district administration building, including answering phones, opening the entrance door, screening and assisting visitors.
• Maintains office organization by managing mailboxes, updating directory, and assisting with ordering supplies for the office.
• Maintains a variety of computerized and manual records, files, and department databases (e.g. information packets, rosters/listings, calendars, outstanding supply orders, etc.) for the purpose of documenting activities, providing reliable information and complying with district, state and federal requirements.
• Assists in planning, preparing, and setting up for meetings and events.
• Monitors assigned department/program activities (e.g. purchase orders, extra duty submissions, sending of PD training certifications, office machine operations, etc.) for the purpose of ensuring completion in compliance with established financial, legal and/or administrative requirements.

• Maintains front office materials (e.g. district radios, Lost and Found, badges, etc.).

• Fingerprints/clears incoming volunteers

• Assigns employee and visitor badges and maintain Raptor badging system
• Provide oral and written Spanish translation assistance as requested

• Attends Board Meetings as a fill-in for the Executive Assistant.
• Sends out communications from administrative officers as needed.
• Performs all other related duties as assigned or requested by the administrators

Required Knowledge, Skills, and Abilities

• Knowledge of:
• Professional communication norms and standards (written and oral)
• Modern office procedures and methods
• Principles and procedures of record-keeping
• Basic office procedures
• Word processing, databases, and computer software
• Microsoft Office and/or the Google Suite of office software
• Ability to:
• Think critically, solve problems creatively, and remain adaptable to an ever-changing environment
• Operate and use modern office equipment including a computer and various software packages 
• Communicate clearly and concisely, both orally and in writing
• Establish and maintain effective working relationships with those contacted in the course of work
• Remain exceptionally organized and apply organization and project management best practices
• Work independently and autonomously set priorities
• Manage oneself (is organized, prepared, and punctual; manages resources; meets deadlines; follows through on commitments; demonstrates appropriate physical appearance relative to job and environmental expectations) in a manner that enhances the image of public education;
• Act consistently in ways that directly support the mission of the Aspen School District
• Bilingual English and Spanish 
• Formulate goals that reflect the organization's strategic theme and include specific, measurable outcomes instead of just completing activities;
• Contribute actively to the goals and success of the District l through collaboration, cooperation, and flexibility (give and take) in team discussions, activities, and decision making;
• Maintain high ethical standards, legal responsibility, and confidentiality.

Minimum Qualifications

• High School diploma or equivalent
• One to three years of relevant office and reception experience
• Operation and use of modern office equipment including a computer, printer/copier and various software packages 
• Bilingual Spanish 
• Valid Colorado driver’s license or the ability to obtain one within 30 days of hire. 

Preferred Qualifications 

• Three years or more of relevant experience in public education (preferred), government, or other public sector settings.

Work Environment

• Office environment and reception; exposure to computer screens
• Primary functions may require maintaining the physical condition necessary for sitting for prolonged periods of time; use of a computer keyboard

Essential Physical Requirements

• Physical: Reaching, walking, standing, sitting, typing, talking, stooping, kneeling, seeing, and hearing. Lifting up to 25lbs.

Acknowledgment

The successful candidate will be required to follow any instructions and to perform any other related duties as assigned by the Director. The Aspen School District reserves the right to update, revise, or change the job description and related duties at any time. 

Updated: March 2024