This position is responsible for the clerical day-to-day shipping/receiving activities within the warehouse shipping office. The Receiving Clerk is responsible for receiving, verifying, and recording product and/or materials at our San Antonio facility.

REPORTS TO: SUPPLY CHAIN MANAGER

FUNCTION:

• Ensure that load times are met in order to avoid "live load" situations. Meet pre-load expectations to set up successful start-up for shifts to follow.
• All shipping / receiving administrative duties such as prepare documents for shipping, maintaining shipping records, data entry, and answering incoming calls.
• Review documentation for accuracy of deliveries and ensure that any short or inaccurate deliveries are documented and followed up.
• Responsible for all paperwork/logs and ensuring that it flows to the proper channels. Position will maintain outside carrier appointment logs to ensure timely deliveries for customer pick-ups.
• Audit shipping paperwork such as Bill of Lading, Packing Lists and Lot Sheets.
• Maintain clean and orderly work area and ensure that all internal and external customers are treated with excellent customer service
• Prepare reports as required for internal monitoring purposes and research disputed PO/BOL as needed.
• Assigning loads to loaders and ensuring that loaders are designated a standard amount of work for daily load out. Work with Yard mule to ensure trailers are spotted on a timely manner to increase loading efficiency.
• Maintain raw material logs and trailer #'s to provide production with accurate information.
• Follow the facility's food safety and food quality programs to assure compliance and achieve desired results.
• Sign for and inspect incoming product.
• Place received items into stock, update inventory, and maintain documentation.
• Count daily production, record, and enter information into computer to update finished goods and/or second operations.
• Track, monitor, and verify inventory levels - correct problems as they are discovered so that inventory location and quantity accuracy is maintained to ensure smooth flow of materials/goods.
• Perform other duties as assigned by supervisor.

Required Qualifications:

• High School Diploma/GED
• Prior experience in warehouse, shipping, material handling or similar position
• Microsoft Office software experience to include Outlook, Word and Excel
• Experience with inventory and stocking systems
• Ability to interact, influence and obtain cooperation from multiple departments
• Planning, organizing, and prioritizing skills
• A high degree of (internal/external) customer focus and strong sense of urgency
• Familiar with forklifts, pallet jacks, etc.
• Desire to work in a fast-paced, team-oriented environment.
• Demonstrated ability to follow both verbal and written directions.
• Ability to work independently with little direction.
• Demonstrated attention to detail.

QUALITY STATEMENT:

Our Quality and Food Safety Management strategy is anchored by our food safety and quality culture and a two-pronged approach to “be the best” as we produce “only the best”. Every employee has a role to play in this strategy as outlined by the following:

• Follow Good Manufacturing Practices (GMP’s), allergen control, food defense, HACCP, SQF, and regulatory requirements so that we make consistently safe, quality products.
• Ensure the presence of visitors, contractors, and customers are documented on each visit in and out of the facility to maintain good manufacturing practices, allergen controls, food defense/food security and HACCP controls.
• Report all food safety and quality issues to management immediately.
• Partner with colleagues across all functions to share knowledge, skills, and information regarding quality and food safety.
• Adhere to all health and safety work practices.
• Exhibit an understanding of quality and food safety standards and be able to speak about Finlay’s quality and food safety system and your role in it.
• Handle customer complaints in a timely and professional manner so that the customer is put first, always.
• Participate fully in Finlay’s programs that drive continuous improvement methodologies.

Finlay's Americas is an equal employment opportunity employer seeking diversity in qualified applicants for employment. All applicants will receive consideration for employment without regard to race, ethnicity, color, gender, gender identity, age, religion, national origin, ancestry, disability, perceived disability, medical condition, genetic information, veteran status, sexual orientation, or any other protected status, as defined by applicable law.

This position is not eligible for Visa Sponsorship