Position Overview

Benefits:

• Holidays
• Health savings account
• Flexible spending account
• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

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Description

If you’re interested in being a part of a progressive, team-focused, physician-led organization committed to personalized and exceptional patient care, Ascentist Healthcare could be the place for you. We’re growing rapidly and we’re seeking motivated, customer oriented, passionate coworkers to join us. We’re currently seeking a full-time Materials Specialist, primarily working from our business office in Leawood, KS, but to also support all of our Ascentist clinics, located across the KC Metro area. *Travel to other offices, as needed, will be required.*

Our Materials Specialists are responsible for all aspects of materials, from ordering supplies/equipment to collaborating with managers and physicians as to what is needed and ensuring supplies are received to the correct location, in a timely manner, to ensure a positive, quality patient experience.

Essential Functions

Perform a variety of tasks in support of daily operations, including but not limited to:

• Performs procurement functions for medical supplies and equipment. Including vendor contact, pricing, purchase order generation, approval and processing.
• Inventory control: Monitors, rotates stock and removes all outdated and overstocked materials; makes stock level adjustments as needed.
• Analyze inventories to determine how to increase turns, reduce waste, or optimize customer service.
• Daily par replenishment task, counting, picking, stocking par rooms. Communicate concerns, make suggestions to increase or decrease inventory.
• Collaborates to develop procedures for coordination of supply chain management with other functional areas.
• Maintains storage area in accordance with fire and safety regulations.
• Reviews surgical log in advance to ensure proper supplies and equipment are available when needed. Procuring needed supplies while cost containing freight and stock charges.
• Completes receiving tasks, ensures accuracy of shipments, entering receipts in purchase order and notifying staff of high value items arrival, securing stock and ensuring inventory reflects correctly.
• Contributes to Organizational and Departmental goals.
• Communicates back order concerns, working with clinical staff and vendor representatives to identify available substitutes and procuring needed supplies.
• Assist materials staff across all organizational entities as needed.
• Collaborate with vendors to ensure products and equipment are ordered, shipped and available in the appropriate time frame.
• Must possess the ability and willingness to travel to other locations, as needed.
• Maintain privacy and confidentiality at all times.
• Participate in various educational/training as required.
• Comply with HIPAA, Joint Commission Standards, State and Federal Regulations.
• Promotes the mission, vision and values of the organization.
• Maintains professional and technical knowledge by attending educational workshops and participating in professional societies.
• Maintains a cooperative relationship among health care teams by communicating information and participating in team problem-solving methods.
• Maintain knowledge of and comply with established policies and procedures.
• Participates in department meetings as required
• Understands HIPAA regulations and maintains the strictest confidentiality at all times. Has read and understands the company’s HIPAA Privacy Policy.
• Complies with all regulatory requirements including OSHA, HIPAA, Ascentist Policies and Procedures and Ascentist Employee Handbook.
• Performs other job-related duties as assigned/necessary.

Qualifications

Education, Experience & Certifications:

• Must possess a High Diploma or equivalent.
• Minimum of four (4) years of materials experience preferred.
• Clean background check

Knowledge, Skills & Abilities:

• Demonstrates proven verbal and written communication and interpersonal skills with the ability to listen and understand to patients, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times
• Demonstrated ability to effectively use general office equipment including phones, fax machines, copiers and other similar office technology on a regular basis
• Ability to follow instructions and respond to Managements’ directions accurately.
• Demonstrates accuracy, organizational and problem-solving skills; demonstrates ability to look for ways to improve and promote quality and monitors own work to ensure quality is met.
• Proven track record in ability to maintain confidentiality.
• Demonstrated ability to work independently, prioritize work activities and use time efficiently.
• Must demonstrate and promote a positive team-oriented environment.
• Demonstrated ability to stay focused and concentrate under normal or heavy distractions.
• Must possess the ability to manage change, delays, or unexpected events appropriately.
• Proven track record in reliability and dependability
• Demonstrated ability to effectively prioritize and manage multiple tasks
• Demonstrates effective problem solving and conflict resolution skills to foster effective work relationships with providers, patients, and team members.
• Demonstrates friendly, personal, and timely customer service skills.
• Demonstrated ability to function independently without supervision while maintaining accuracy and attention to detail in an ever changing environment.
• Proven track record in effectively planning, organizing and attention to detail
• Ability to maintain a positive, courteous demeanor with all patients and colleagues
• Demonstrates proficiency using Microsoft Office (Word, Excel, PowerPoint) and email (Outlook or Gmail)
• Demonstrates understanding of and experience using an electronic medical record (EMR) systems
• Demonstrated ability to effectively use general office equipment including phones, fax machines, copiers and other similar office technology on a regular basis
• Demonstrated ability to maintain confidentiality of all internal and external communications to speak, read, write and understand English
• Ability to pass a background check
• Understanding of and ability to comply with all regulatory requirements including OSHA, HIPAA, Ascentist Policies and Procedures and Ascentist Employee Handbook

Desirable Qualifications:

• Associates Degree preferred
• Experience working in a healthcare environment
• Ability to speak and understand other languages.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to recognize potentially hazardous situations and respond in a calm manner
• Ability to sit or stand for prolonged periods of time
• Ability to lift up to 50 pounds on an occasional basis
• Vision must be corrected to near 20/20; hearing must be in normal range, or corrected to the normal or near normal range.

Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts.

• The noise level is usually moderate.
• No special uniform or protective equipment is required.
• Hazardous materials exposure is minimal and limited to normal office supplies.
• Must be willing to travel to additional offices as needed.

At Ascentist Healthcare, we believe in taking care of our people. We offer a comprehensive total rewards package including a 401(k) plan with a company match, medical, dental and vision benefits plus other options to benefit you and your family such as Health Savings Accounts, Critical Illness, and Short- & Long-Term Disability. Ready to be a part of a progressive, patient focused organization? Apply today to join the Ascentist team!

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.