ArtsWestchester

Director of Finance and Operations

Level: SeniorManagement

Reports to: CEO

Schedule: Full time, hybrid with at least four days a week in office

Salary: $120,000 - $135,000*

Position

ArtsWestchester seeks an experienced and dynamic Director of Finance and Operations to be a strategic thought-partner and report to the Chief Executive Officer (CEO). The successful candidate will be a hands-on and participative manager. They will lead and develop an internal team to support the following areas: finance (business planning and budgeting), human resources, compliance, and facilities operations. The Director of Finance and Operations will oversee an existing team of four full-time employees, plus payroll and IT contractors.

The Director of Finance and Operations joins the team at an exciting moment for the organization, as it prepares to embark on a new capital improvement program for its nine-story historic-landmarked building and enters a new chapter in its leadership. The Director of Finance and Operations will play a critical role in partnering with the senior leadership team in strategic decision making, long-term strategy, financial planning, and operations as ArtsWestchester continues to enhance its quality programming and build capacity.

This is a tremendous opportunity for a non-profit leader to maximize and strengthen the internal capacity of a well-respected, high-impact organization with an annual operating budget of $7MM and Capital Budget of $3MM.

Responsibilities Financial Management & Operations

· Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting.

· Coordinate and lead the annual audit process, liaise with external auditors and the finance committee of the board of directors; assess any changes necessary.

· Oversee and lead annual budgeting and planning process in conjunction with the CEO; administer and review all financial plans and budgets; monitor progress and changes and keep senior leadership team abreast of the organization’s financial status.

· Manage organizational cash flow and forecasting.

· Implement a robust contracts and tenants management and financial management/ reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.

· Oversee incoming grant management to ensure that (a) accurate, timely financial statements are prepared in accordance with grant requirements; and (b) grant applications and reports and are prepared and submitted on a timely basis.

· Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual.

· Effectively communicate and present the critical financial matters to the board of directors.

· Manage banking relations.

· Oversee implementation of a multi-phase capital improvement program, including vendor acquisition, financing, and grants compliance.

Human Resources, Technology and Administration

· Further develop ArtsWestchester’s human resources and administration, enhancing professional development, compensation and benefits, performance evaluation, training and recruiting.

· Ensure that recruiting processes are consistent and streamlined.

· Establish and manage a comprehensive training program to educate employees regarding staff tools, policies and procedures.

· Responsible for the management and administration of organization insurance plans.

· Responsible for oversight of employee benefit plans, including but not limited to medical, dental, life, disability, and 401(k).

· Work closely and transparently with all external partners including third-party vendors and consultants.

· Oversee administrative functions as well as facilities to ensure efficient and consistent operations as the organization scales.

Qualifications

· Minimum of a B.A., ideally with an MBA/CPA or related degree

· At least 15 years of overall professional experience; ideally 7 years of broad financial and operations management experience

· The ideal candidate has experience of final responsibility for the quality and content of all financial data, reporting and audit coordination for either a division or significant program area, and has preferably overseen a human resources function previously

· Ability to translate financial concepts to – and to effectively collaborate with -- programmatic and fundraising colleagues who do not necessarily have finance backgrounds

· A track record in grants management

· Experience in tenant relations and facilities management

· Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendors; knowledge of accounting and reporting software

· Commitment to training programs that maximize individual and organization goals across the organization including best practices in human resources activities

· A successful track record in setting priorities; keen analytic, organization and problem solving skills which support and enable sound decision making

· Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders

· A multi-tasker with the ability to wear many hats in a fast-paced environment

· Personal qualities of integrity, credibility, and dedication to the mission of ArtsWestchester.

Research shows that women and people from underrepresented groups often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job description describes you, then please apply for this role.

*Compensation:

The advertised pay scale reflects the good faith minimum and maximum salary for this role. The advertised pay scale is not a promise of a particular wage for any specific employee. The specific compensation offered to a candidate may be dependent on a variety of factors including, but not limited to, the candidate’s experience, education, special licensing or qualifications, or other factors.

Benefits include Health Insurance (Employer pays portion of health premium); Vision/Dental options; 401k with Employer match; Life Insurance; Paid Family Leave; Paid Time Off; Parking

To apply: Please send cover letter and resume to resume@artswestchester.org with the subject line “Director of Finance and Operations.”

Job Type: Full-time

Pay: $120,000.00 - $135,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience level:

• 10 years
• 11 years
• 7 years
• 8 years
• 9 years

Schedule:

• Monday to Friday

People with a criminal record are encouraged to apply

Ability to Relocate:

• White Plains, NY 10601: Relocate before starting work (Required)

Work Location: Hybrid remote in White Plains, NY 10601