ArtsFund Grant Coordinator Description
Submit resume and cover letter to jobs@artsfund.org

Title: Grant Programs Coordinator
Department: Grantmaking
Reports to: Vice President of Grantmaking
ArtsFund supports the arts through leadership, advocacy, and grantmaking to build a healthy, equitable, and
creative Washington. At ArtsFund:

• We believe that arts and culture are a tool for social change.

• We believe in arts and culture as an economic driver that creates jobs and revitalizes communities

through interconnectedness with the entire Washington economy.

• We believe in promoting equity by centering those most impacted by systemic oppression, including

Black, Indigenous, and People of Color (BIPOC), LGBTQ , and people with disabilities.

• We believe that communities benefit when youth and families are engaged in the arts.

• We believe that strong data, both quantitative and qualitative, can drive meaningful advocacy and change

narratives.

• We believe that the arts bring people together with different experiences and that convening is essential

for healthy communities.

• ArtsFund is an equal opportunity employer and is committed to workforce diversity. LGBTQIA, Black,

Indigenous, and People of Color, and people with disabilities are encouraged to apply.

Summary
The Grant Programs Coordinator will be a critical part of a team that distributes over $3 million in grants annually.
The Grant Programs Coordinator is a critical administrative role, reporting to the Vice President of Grantmaking
and working closely with the Grants Coordinator. This full-time position is responsible for supporting the grant
allocations process, communicating with grantees and grant panelists, supporting departmental scheduling and
operations, and providing reports and information as necessary to the Grants Team and other departments.
Key Priorities

• Support grant distribution processes by scheduling grantee check-ins, updating applications and other

materials, and performing preliminary reviews of grant applications.

• Manage and track grantee communications through shared email inboxes.

• Help prepare award letters and other grants-related correspondence.

• Coordinate logistics and materials for grant panel meetings; take minutes at grant panel meetings.

• Update and coordinate departmental calendar; schedule grant panel meetings and grantee follow-up

meetings.

• Use and help update Wizehive grants system, updating information, producing reports, and helping to

create grants applications.

• Maintain and update internal grantmaking history trackers and contact lists.

• Compile and prepare grant allocations data and other grants-related special projects as assigned.

• Work with the communications department to keep grant content on the website updated and promote

grant opportunities through email and social channels.

• Work with the finance team to process grant payments and other related tasks.

• Perform miscellaneous job-related duties as assigned.

ArtsFund Grant Coordinator Description
Submit resume and cover letter to jobs@artsfund.org

Knowledge/Abilities/Requirements

• Ability to communicate effectively, both orally and in writing.

• Ability to determine informational needs, collect and analyze information, and devise and develop

statistical analyses and reports.

• Ability to make administrative/procedural decisions and judgments.

• Ability to work closely with a diverse group of stakeholders including board members, staff, the general

public, and cultural partners.

• Excellent organizational skills and ability to prioritize and manage multiple deadlines effectively.

• Strong computer skills, including proficiency in Microsoft Office, Word, Excel, and

especially database management.

• Maturity, cooperativeness, confidentiality, and discretion are essential.

• Excellent written and oral communication skills.

• Ability to work collaboratively as well as independently.

• Commitment to fostering an inclusive and welcoming professional environment.

Preferred

• A Minimum of three (3) years of relevant experience in general office support, preferably in the

nonprofit sector.

• Experience with Microsoft Office 365.

Work Environment and Conditions
This is a full-time (40-hour a week), hourly, non-exempt position. The ArtsFund staff currently works according to a
hybrid workplace schedule. ArtsFund reserves the right to alter location work requirements at any time. Applicants
must have the ability to commit to a consistent schedule within standard office hours, Monday through Friday; the
ability to work remotely with reliable internet access (hardware will be provided); and the ability to work in our
Seattle office for in-person work.
Compensation
Salary range of $45,000 – $50,000, based on skills and experience. Generous benefits and PTO package including
health/dental insurance 100% paid by the employer, 403(b) with up to 4% match, transportation/parking stipend,
three weeks’ vacation to start, plus an additional two weeks where the entire office closes (week of New Year and
week of July 4th).
To Apply
ArtsFund recognizes that an individual's lived experience is a valued skillset, and we aim to diversify the voices of
all decision-makers on our staff to best reflect the stakeholders that we serve. ArtsFund is an equal opportunity
employer and is committed to workforce diversity. LGBTQIA, Black, Indigenous, and People of Color, and people
with disabilities are strongly encouraged to apply. The position will remain open until filled. To apply, please send a
cover letter and resume to jobs@artsfund.org, subject line "Grant Programs Coordinator: your name." No phone
calls, please; only applicants selected for an interview will be contacted.