Job Title : Admin Assistant

Duration : 3 months contract with possibility of extension

Position Summary

• We are seeking a hands-on Administrative Assistant that can provide advanced, diversified, and confidential administrative duties to the Vice Presidents.
• As a main point of contact, represents the company and regularly interacts with visitors, contractors, professional service providers and business partners.
• This position always requires professional and courteous conduct and excellence in customer service delivery.

Position Responsibilities :

• Coordinates daily activities such as scheduling and organizing meetings, compiling special reports, handling itineraries, and booking travel.
• Maintains Headquarter townhall calendar. Schedules quarterly meetings as required Globally.
• Organizes and maintains special programs, reports, documents, files.
• Provide administrative support as necessary.
• Liaison for scheduling and coordinating flights both commercial and those on the corporate plane.
• Plans, organizes, and schedules relevant business conferences, meetings, and actives, holiday events etc.
• Answers and screens telephone calls and greets visitors and resolves routine inquires.
• Administers / coordinates corporate travel policies and procedures through travel agent.
• Administers and coordinates Company car program.
• Prepares, organizes, and distributes Company Purchase Order Requests.
• Administers and coordinates Company Business Travel account for all traveler’s company wide.

Additional Responsibilities :

• Provides administrative support to division staff and general administration department as needed.
• Travels, as required.
• Filing.

Position Requirements :

• Analytical / Judgement & Decision Making. in Business or administrative program with a minimum of seven (7) years’ experience in senior or executive secretary classification, or related experience.
• Demonstrated typing speed of 90 words per minute, preferences include dictation skills.
• Working knowledge of MS Office products, or equivalent productivity suites, currently in use by the Company.

Bhakti Sharma

Bhakti.sharma@artech.com

973) 786-1406

Last updated : 2024-05-20