The Arcadia Family of Companies is a local non-profit organization committed to providing senior living excellence in a gracious, compassionate, and dynamic environment which meets the spiritual, physical, and social needs of every resident, client, and member we serve.

Why Join Us

Employees are the heart of all we do. We foster an environment of compassion, understanding, integrity and open communication.

Our culture emphasizes collaboration and teamwork in a supportive environment that puts our residents, clients and members first.

Each day we enjoy making a positive difference in their lives. Come join us to be part of our remarkable team where every member is valued!

Enjoy the Benefits

• Healthcare : Medical, dental, and vision coverage for employees and dependents; flexible spending account, and Employee Assistance Program.
• Retirement Savings : Generous 403(b) Retirement Plan with 8.5% employer contribution every paycheck based on gross income after completion of one year of employment when you contribute 4% or more.
• Free Employee Meals : More time to relax and let our chefs take care of your meals.
• Paid Time Off : Enjoy 10-20 vacation days based on tenure, plus 11 paid holidays and yes, your birthday is a paid holiday!
• Sick Leave after 90 days of employment, you receive 5 days of sick leave and can accrue up to 90 days, ensuring you have the support and flexibility you need when it matters most.
• Professional Development :
• Education Assistance Program for qualified employees who want to become Certified Nurse Aids (CNAs)
• Access to a wide array of online training courses through Relias, empowering you to enhance your professional skills; and much more!

What You’ll Do

You'll be the friendly point of contact for employee inquiries, ensuring the seamless and precise processing of payroll, and delivering white-glove experiences to AFC employees.

As the go-to person, you'llassist with questions on a variety of leaves and benefits, including Worker’s Compensation, Temporary Disability Insurance, Family Medical Leave, Hawaii Family Medical Leave, Disability Leave, Military Leave, Vacation, and Sick Leave.

Responsibilities

Payroll

• Serves as the Pay Master for the Arcadia Family of Companies, ensuring timely and accurate processing of payroll and related accounting functions and assisting employees and managers with troubleshooting and resolving any payroll related issues.
• Ensures timely processing of annual W2 Forms for all staff.
• Demonstrates strong understanding and solid working knowledge of all aspects of payroll processing, including federal and state policies, regulation and compliance.
• Responsible for coordination of efforts between payroll, HR, finance and other stakeholders to ensure proper payroll processing.
• Responsible for the administration of the AFC’s payroll and timekeeping modules.
• Provide input, analysis and recommendations for process improvement related to HR and Payroll functions.
• Assist with responding to internal and external audit inquiries and data requests.
• Assists with the monitoring of employment compensation and benefits activities affecting operations.
• Reconciles, audits, processes, personnel and beneficiary change and enrollment forms, new hire data entry, billings, contributions, and records to ensure accurate benefit enrollment and compensation and benefit processing.
• Works in collaboration with managers and staff on benefits, compensation, policies and procedures, and HR compliance.

Leave Administration

• Serves as the primary case manager for leave administration, workers compensation case management, unemployment claims and billings, and related programs and services.
• Communicates with employees regarding their needs for leave and / or modified work schedules. Ensures that employees are aware of their responsibilities and of any documentation and notice required to qualify for and to take leave.
• Handles the FMLA leave administration process from the employee’s initial notice of the need for leave to the return to work.

This includes gathering and completing all required paperwork, determining leave eligibility, designating leave as FMLA-qualifying, requesting medical certification as needed, and accounting for intermittent and reduced schedule leave use.

• Advises managers and employees on the interaction of leave laws with paid time off, workers compensation, and short-term and long-term disability benefits.
• Oversees the return-to-work process for employees returning from extended FMLA, workers compensation, or other leave(s).
• Facilitates requests for accommodations and maintains compliance with the ADA.
• Administers other company time-off programs as assigned in accordance with internal policy and applicable laws.
• Drafts and / or recommends revisions to company leave policies to ensure compliance with federal, state, and local laws and regulations.
• Maintains complete and accurate records of leave and accommodation requests in accordance with specified legal requirements and documentation of best practices.
• Preserves confidentiality of employee medical documentation and files.
• Maintains knowledge of all applicable leave and accommodation laws including the FMLA, HFFL, WC, ADA, and state and local laws.
• Compiles and submits relevant reports to the CHRO including analysis, trends, and recommendations.

Other

• Serves as a back-up for the Benefits Coordinator.
• Assists with employee training programs, surveys, employee relations, recruiting, and other HR programs as required.
• Performs necessary duties for emergency drills and situations such as fire, fire alarms, hurricanes and other possible emergencies as outlined in the Disaster Manual.
• Ensures departmental compliance with corporate, state and federal safety guidelines.
• Cross train with HR colleagues and provide basic support and guidance on HR matters including benefits, compensation, policies and procedures, recruiting, training and development, and performance management.
• Position includes commuting between office locations.
• Work Schedule : Monday to Friday, 8 : 00am - 4 : 00pm

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education / Experience

Bachelor's degree (B.A.) from a four-year college or university; or two years related experience and / or training; or equivalent combination of education and experience.

Certifications, Licenses, and Registrations

Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) and Professional in Human Resources (PHR) certification preferred.

Computer Skills

Proficiency in Workforce Now, Enterprise eTime, and related ADP systems, as well as Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel;

reach with hands and arms; talk or hear; and taste or smell. The employee is occasionally required to stoop, kneel, crouch, push and pull.

The employee must regularly lift and / or move up to 10 pounds and occasionally transfer up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

While performing their essential functions, employees are occasionally exposed to the following conditions :

• Air-conditioned office environment
• Indoors without air conditioning

Arcadia Family of Companies is comprised of the following non-profit organizations : Arcadia 15 Craigside Arcadia Adult Day Care and Day Health Center Arcadia Home Health and Home Care Services Arcadia at Home Hale Ola Kino by Arcadia

Arcadia Family of Companies is an Equal Opportunity Employer.

Employment decisions are made without regard to race, color, religion, sex, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military / veteran status or other characteristics protected by federal or state law.

Last updated : 2024-03-04