Job Description

Apex Dermatology & Skin Surgery Center is a rapidly growing skincare facility that empowers employees to deliver exceptional patient experiences.

We are currently looking for a talented candidate for the role of Payroll / Office Administrator. The Payroll / Office Administrator is responsible for ensuring the accurate and timely processing of our company’s payroll, maintaining employee records, and upholding compliance with local, state, and federal regulations as well as being the backbone of daily office operations and providing essential support to ensure seamless running of our Corporate Office area.

Your expertise in payroll administration, organizational skills and proactive approach will be key to maintaining an efficient and professional office environment and to our continued success.

Those candidates that are proficient in ADP WFN or ADP Comprehensive Services will take precedence over others.

This is a hourly nonexempt position. This position requires legal authorization to work in the US. Schedule : Fulltime 40

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Provide general support to Corporate Office visitors

Address associate queries regarding office management issues

Maintain a Corporate Office calendar and arrange the Corporate Office scheduling of the conference rooms and training center.

Maintain the mail center with both incoming and outgoing deliveries and mail

Process payroll transactions in a timely and accurate manner

Maintain and update payroll records

Reconcile payroll prior to transmission and validate confirmed reports

Resolve issues related to payroll production or processing

Prepare and maintain accurate records and reports of payroll transactions

Ensure compliance with federal, state and local payroll wage and hours laws and best practices

Handle and resolve associate inquires regarding payroll issues or concerns

Collaborate with Human Resources and Finance / Accounting teams

Maintain confidential information and exercise extreme discretion

Assist with year-end tasks such as W-2forms and other tax documents

Requirements

Thoroughness and attention to detail

Ability to work well with others

Excellent verbal and written communication skills

Ability to think clearly using logic and reasoning

Familiarity with payroll software (e.g., ADP, Paychex, QuickBooks) and MS Office (especially Excel)

Excellent organizational and time management skills

Problem-solving skills and the ability to manage a complex workload

Capacity to meet tight deadlines

Experience with benefits and other wage deductions

Ability to prepare reports and conduct payroll analyses

Preferred

Bachelor's degree in Finance, Accounting, Business or other related field, Proven experience as a payroll administrator or payroll clerk.

Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) and Experience with processing multi-state payroll

About Us. . . . . Who We Are

We are Apex Dermatology & Skin Surgery Center. Our goal is to provide the highest quality dermatology and dermatologic surgery care to patients in Northeast Ohio in a prompt and compassionate manner.

A strong commitment to delivering an exceptional patient experience, prompt access to care, including same day appointments, and service and education to the community are our core values.

What We Offer

Apex Dermatology & Skin Surgery Center offers a comprehensive benefits plan that includes Paid Time Off (PTO), Paid Holidays, Medical, Dental, Vision, Life Insurance, Short-Term Disability and 401(k).

We also offer ID Theft protection coverage, Accidental insurance, Derm Discounts and Lifestyle Benefits such as discounts to sporting events, movies, theme parks, travel and more.

Apex Dermatology & Skin Surgery Center provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

In addition to federal law requirements, Apex complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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