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Assistant Property Manager Job Summary:
The Assistant Property Manager is responsible for effectively computing, classifying and recording numerical data to keep financial records complete while assisting with the leasing, marketing and resident relations for the community. The entrant will perform any combination of routine calculating, posting and verifying duties to make payments to vendors, process resident rental payments and obtain primary financial data for use in maintaining property accounting records.
Reports to: Community Director
Job Responsibilities:
Leasing
· Greet prospects and qualify by covering all criteria (ask questions; utilize completed guest cards, etc.).
· Immediately record all telephone and in-person visits on appropriate reports.
· Files own guest cards and maintain according to established procedures.
· Demonstrate community and apartment/model and apply product knowledge to clients’ needs by communicating the features and benefits; close the sale.
· Have prospect complete application and secure deposit in accordance with the company procedures and Fair Housing requirements.
· Update availability report, process applications for approvals. (i.e., credit check, rental history, etc.) Submit processed applications to the Property Manager for approval. Follow up with applicant regarding status.
· Ensure apartment is ready for resident to move-in on agreed date.
· Immediately follow-up on prospects that did not close and attempt to close sale again. If unable to help prospect, refer them to sister communities to meet prospect’s needs.
· Secure new resident’s signature(s) on appropriate paperwork prior to move-in. Orient new residents to community.
· Monitor renewals. Distribute and follow-up on renewal notices.
· Assist in monitoring advertising effectiveness.
· Distribute all company or community-issued notices.
· Represent the company in a professional manner at all the times.
Administrative
· Operate computers programmed with accounting software to record, store and analyze information.
· Understand the Apartment Association lease and contracted credit report application.
· Accept rental payments and post rents to the computer.
· Comply with federal, state and company policies, procedures and regulations.
· Record monies collected and prepare bank deposit slips on an on-going basis.
· Debit, credit and total accounts on computer spreadsheets and databases using specialized accounting software.
· Ensure that all proper and legal documents are received, current, accurately verified and entered into the computer from new vendors, prior to payment being processed.
· Communicate with Property Managers regarding accuracy of invoices received; that purchase orders are attached and invoices are coded correctly, according to company procedures.
· Ensure that all invoices received from the properties are approved, entered and paid within a timely manner.
· Access computerized financial information to resolve vendor and payment disputes.
· Check figures, postings and documents for correct entry, mathematical accuracy and proper codes.
· Operate 10-key calculators, copy and facsimile machines to perform calculations, produce and distribute documents.
· Prepare statement of accounting notices for past residents.
· Prepare, review and close financial books for assigned properties on a monthly basis.
· Prepare and review quarterly and year end reports.
· Provide accounting support to Property Managers.
· Assist in lease transactions by typing leases, gathering applicant’s history and credit approvals.
· Maintain accurate monthly commission sheets on leases, renewals and delinquencies for bonus purposes.
· Assume Community Manager’s duties/authority in absence of immediate supervisor in accordance with company and community guidelines.
· Provide general clerical assistance to community office
Resident Retention
Neighborhood Marketing
Safety Responsibilities:
· Learn and ensure compliance with all company, local, state and federal safety rules.
Ensures that unsafe conditions are corrected in a timely manner
We are an equal opportunity employer
Job Type: Full-time
Pay: From $23.00 per hour
Expected hours: 40 per week
Benefits:
Schedule:
Experience:
License/Certification:
Ability to Relocate:
Work Location: In person
Full Time
$92k-120k (estimate)
05/09/2024
05/19/2024
If you are interested in becoming an Assistant Manager, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Assistant Manager for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Assistant Manager job description and responsibilities
Assistant managers provide direct assistance and reporting to managers.
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Analyze the Previous Year Cut-off.
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The assistant manager enforces the rules that tenants must follow.
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The assistant manager schedules repairs when tenants report problems with appliances and other equipment.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Assistant Manager jobs
Don’t be afraid to close the deal.
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Create a regular study space and stay organized.
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Practice the Previous Year Memory-based Papers.
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On the topic of education, Floor Managers earn similar levels of education than Assistant Managers.
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Do not Waste Time on a Specific Question.
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Step 3: View the best colleges and universities for Assistant Manager.