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This administrative support flex position provides both Information Desk coverage, switchboard coverage as well as central mail sorting and distribution, interoffice mail distribution, mail equipment operation, and messenger duties for the Pennsylvania Judicial Center (PJC).
13 paid holidays, 12 paid sick days, and 12 paid vacation days per year.Salary increases; student loan forgiveness plan;
employee assistance programs; and retirement plans.Free parking.Job DutiesServes as Information Desk receptionist on a rotating basis.
Welcomes and assists visitors to the PJC and explains building amenities as needed. Directs visitors to the various areas and occupant suites throughout the building.
Serves as a phone operator for the PJC on a rotating basis. Logs and routes all incoming telephone calls and takes appropriate phone messages.
Serves as a help center for callers who require assistance determining the appropriate court entity, department, or person they need to speak with.
Maintains chain of responibility for all mail delivered to the PJC and ensures proper signatures are obtained before mail is released to the appropriate court, board, or committee.
Distributes USPS mail, FedEx, and UPS packages to appropriate judiciary staff members within the PJC.Collects and prepares interoffice and outgoing mail from PJC occupants for pickup by the USPS.
Printing labels and tracking mail via USPS, Fed-Ex and UPS online express mail systems and tracking software; Completing mail delivery and pick up runs between the PJC and the Mechanicsburg office and a newspaper run from Capitol to PJC.
Minimum QualificationsHigh school diploma or equivalent.An equivalent combination of education, experience, and / or training may be considered.
Additional Requirements / PreferencesProvides Information Desk and switchboard coverage until 5 : 00 pm when the office closes early the day before a holiday.
A valid driver’s license is required.A satisfactory criminal background check is required.
Last updated : 2024-05-22
Full Time
$37k-46k (estimate)
05/24/2024
05/31/2024
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Administrative assistants organize files, draft messages, schedule appointments, and help out other staff.
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Office clerical assistants are responsible for performing a variety of clerical tasks within an organization's office.
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Making sure to get the job done when a copy needs to be made or a fax sent out.
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Career tips from people on Clerical Assistant jobs
A top-notch clerical assistant should have good communication skills, strong telephone manners, and great computer skills.
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Clerical assistant must know how to use sophisticated computer systems, printers and other equipment to carry out clerical duties.
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Administrative assistants typically have full to-do lists and must be able to effectively manage their time to finish their duties by a set deadline.
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An assistant may be responsible for scheduling meetings, making sure appointments do not overlap, and redirecting potential clients to an appropriate member of the office staff.
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A clerical worker does not only need computer skills, but also the ability to type at a reasonable rate and must be around 60 words per minute with great accuracy.
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