Associate Vice President Administrative Services Job ID: 320067
Location: Mesa Community College
Full/Part Time: Full Time
Regular/Temporary: Regular
Hiring Salary Range

$106,539.00 - $138,500.50/annually, DOE
Grade

125
Work Schedule

Monday - Friday, 8am - 5pm
Summer Hours: Monday - Thursday, 7am-6pm
Work Calendar

12 Months
Maricopa Summary

Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?
Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?
Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges!
About Us
What's Currently Happening at Maricopa

• Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program).
• Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance
• One of the largest community college systems in the country
• 2020 Healthy Arizona Worksites Program recipient
• Named 19th Best Employer for Women by Forbes
• 2019 No. 42 in Arizona's Best Employers

Campus Statement

At Mesa Community College, diversity, equity, and inclusion are core values. We honor the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, socioeconomic background, immigrant status, language, religion, sexual orientation, gender identity, age, disability, veteran status, nationality, and intellectual perspective, enrich the college community. We continuously adapt and respond to differences with a single focus - to create a welcoming, safe, equitable, and inclusive environment that ensures all students and employees have the support and knowledge to succeed and thrive. MCC is committed to building and sustaining a workplace that reflects our community and student population. Our goal is that our students and employees have the knowledge and skills necessary to excel, lead, navigate, and thrive in a diverse world.
Benefits

The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.
Benefits & Perks Options:

• 20 paid observed holidays
• Arizona State Retirement System (ASRS) & 12% Employee Contribution Match (Pension, Long Term Disability, and Health Insurance)
• Paid vacation, sick, and personal time
• Maricopa Employee Store: Perks & Gears (exclusive discounts and offers for Maricopa Community Colleges faculty and staff)
• Annual professional development growth funding
• Tuition reimbursement for employees and dependents
• Flexible work schedules
• Maricopa Employee Health & Wellness Program:
  • Sight-On-Site Eye Care Services
  • Diabetes Empowerment Education Program
  • Mobile On-site Mammography Screenings
  • Employee Assistance Program (EAP)
  • Wondr online program that teaches clinically-proven, healthy habits that lead to less stress, better sleep, weight loss, and more
  • Pre-Retirement Events
• Public Service Loan Forgiveness (may forgive the remaining balance on a federal student loan made directly by the U.S. Department of Education after qualifying).
• 10 Maricopa Affinity Resource Employee Groups (Celebrates diversity, embraces inclusion, and supports employees, students, and community!)

Job Summary

The Associate Vice President (AVP) of Administrative Services plays a critical leadership role in ensuring the efficient and effective operation of the institution's administrative functions. The AVP supports and assists the Vice President of Administrative Services (VPAS) by taking on various responsibilities that help streamline operations, ensure efficiency, and facilitate the implementation of strategic initiatives. The key administrative areas include facilities management, human resources, campus safety, technology, procurement, financial, contract, and auxiliary services. This position requires a strategic thinker with strong leadership, communication, and organizational skills to manage diverse teams and projects, ensuring alignment with the institution's mission and goals.
Essential Functions

30% - Financial Oversight
Collaborates and coordinates with college and district leaders, faculty, and staff to monitor department level and overall college budget; develops budget reports; monitors college budget and fund balances; advises faculty and staff on the allocation of resources, ensuring that financial and human resources are used effectively to support the institution's priorities; provides analyses and recommendations regarding financial issues to ensure financial prudence.
20%- Policy, Compliance, and Process
Ensures compliance with policies, regulations, and institutional processes, reducing the risk of legal issues; monitors and approves expenditures; administers and oversees contracts and procurement activities; identifies opportunities for process improvements and efficiency gains; encourages innovative solutions to operational challenges by fostering a culture of continuous improvement.
20% - Project Management
Manages specific projects or initiatives assigned by the VPAS, ensuring that they are completed on time, within scope, and on budget; provides regular updates on project status, highlighting successes, challenges, and any required adjustments; directs and oversees the development and implementation of programs, policies, and procedures for business services, fiscal services, student business services, inventory control, events, and fleet services; ensures policy direction is implemented across the college.
20%- Leadership and Supervision
Supervises, reviews, and evaluates departmental directors, managers, and staff; promotes the professional growth of staff, fostering a productive and motivated team; manages relationships and contracts for third-party auxiliary services, including copy services, cafe, coffee bar, and bookstore services.
10% - Performs other duties as assigned.
Minimum Qualifications

Master's Degree from a regionally accredited institution in any field and four years of progressively responsible management and/or leadership experience in field of assignment that includes two years of supervisory experience.
OR
Bachelor's Degree from a regionally accredited institution in any field and six years of progressively responsible management and/or leadership experience in field of assignment that includes two years of supervisory experience
OR
Associate's Degree from a regionally accredited institution in any field and eight years of progressively responsible management and/or leadership experience in field of assignment that includes two years of supervisory experience
OR
High School Diploma/GED and ten years of progressively responsible management and/or leadership experience in field of assignment that includes two years of supervisory experience
Examples of student affairs academic support management/leadership experience includes: program management, project management, budget development and management related to programs or projects, staff supervision, policy development, administration, evaluation and compliance


Desired Qualifications

A. Master's degree in Business, Finance, or Accounting.
B. Four or more years demonstrated experience in collaborative budget planning
C. Four or more years demonstrated experience using financial management systems
D. Four or more years demonstrated experience preparing budget reports
E. Four or more years demonstrated experience with auxiliary and capital budgets
F. Four or more years demonstrated experience overseeing multiple functions on a college campus
G. Demonstrated strong analytical and critical thinking skills to identify issues, develop solutions, and implement effective change
Special Working Conditions

Possession of a valid State of Arizona Class D Driver's License is required; employee must meet district minimum standards regarding driving:
https://www.maricopa.edu/about/careers/application-information#mvd
OR
(If moving from out of state)
Possession of a valid State Class D Driver's License is required; employee must meet district minimum standards regarding driving:
https://www.maricopa.edu/about/careers/application-information#mvd
Work is routinely performed in an indoor, office environment.
How to Apply

Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.
Additional materials will not be accepted after the job posting has closed.
Missing materials or incomplete employment history will not be considered.
Please ensure your materials clearly provide the following information.

• Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
• Indicate whether former or current employment is Full-Time or;
• Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)
• Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
• Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.

Applicants who currently work for any of the MCCCD campuses/locations should utilize their HCM Employee Self Service page to apply for jobs by logging in to HCM and clicking on Navigator / Menu / Self Service / Recruiting / Careers. Click on link for instructions on how to apply. Applicants who are not currently working for any of the MCCCD locations should apply at https://www.maricopa.edu/about/careers.
If you encounter a technical issue in the upload of documents or the submission of your application, please contact MCC Human Resources at strategicstaffing@mesacc.edu prior to the application deadline. We are accessible on business days from 8:00 am to 5:00 pm Arizona time.
Additional Requirements

All candidates must submit a cover letter that demonstrates how they meet all the minimum requirements and the extent to which they meet the desired qualifications. Please provide sufficient detail to demonstrate the requirements are satisfied.
In addition, your cover letter must address the following:

• Please detail how your educational preparation and work experiences have prepared you for the role of Associate Vice President.
• Briefly describe why you feel the AVP position at MCC is a good fit for you and what you feel your unique contribution(s) to MCC might be.
• Your cover letter should be no more than three double-spaced pages, in a 12-point font.

Posting Close Date

Apply on or before July 7, 2024 to be considered.
EEO, Title IX, & Clery Act

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.
Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."
The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.
The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.

To apply, visit https://jobs.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=320067&PostingSeq=1
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