Andrew Chapel United Methodist Church

Administrative Associate

General Description

The Administrative Associate at Andrew Chapel United Methodist Church is a full-time position with responsibilities for reception, scheduling meetings, purchasing, working with staff and church members, and working with church software to accomplish a variety of administrative tasks.

Key Responsibilities

Reception

· Serving as the front-facing “doorkeeper” of the church during daytime working hours (Monday – Friday 8:30am – 1:30pm)

· Greet and direct visitors to the appropriate staff or church member

· Answering phones, recording messages, and maintaining a record of phone calls, passing information to appropriate staff or church members

· Opening and distributing mail to appropriate staff or church members

· Accepting deliveries, recording invoices and notifying appropriate staff or church members

Scheduling

· Maintain comprehensive and current church calendar (online), recording details of space use, meeting times, name and contact information. Coordinate with outside groups who use the building facility for meetings and events.

· Manage online registration for small groups/events

· Manage ZOOM meeting account, ZOOM calendar, meeting requests/invitations

Purchasing/Building Management

· Serve as the primary purchasing agent for Andrew Chapel UMC, including ordering of office, custodial, hospitality and all Worship supplies

· Coordinating with Trustees and service vendors on an as-needed basis for building repairs and to ensure services and office equipment are up-to-date

· Coordinate with building supervisor to ensure doors are open as needed for groups.

Using Church Software

· Work in concert with the Pastor and Communications Director to format and print the weekly bulletin and bulletins for special services

· Report required information/statistics to church Conference and District offices

· Ability to use church management software to maintain membership records, record attendance, record donations, send emails, produce lists, reports & mailing labels

Payroll/Personnel

· This position is responsible for collection, preparation and recording of payroll information

· Assist in maintaining staff records, background checks & documentation for paid staff and volunteers

Member Services

· Maintain the current church directory, including contact information

· Maintain records of baptisms, confirmations, transfers and deaths

· Receive information, edit and produce Congregational Annual Report in conjunction with the Pastor and Communications Director

Miscellaneous

· Providing seasonal administrative support for event and/or worship promotions

· Attend bi-weekly staff meetings

· Ability to work in a team environment with ministry volunteers and church staff

· Provide secretarial/administrative services as requested by the Pastor(s)

Required Skills

· An applicant is a person who seeks to grow in the Christian faith, who is committed to the mission and vision of Andrew Chapel, and who serves out of a sense of call

· Excellent organization and planning skills with attention to detail

· Excellent social skills and ability to work with others

· A self-starter who enjoys learning and working with new technologies

· Ability to work independently

· Ability to maintain strict confidentiality in all matters involving Pastor, Staff, and Congregation

Preferred Skills

· Knowledge of G-Suite and/or MS Office, Canva, Mailchimp, and Servant Keeper or other Church Management/Database software

Supervision

The Administrative Assistant reports directly to the Pastor for supervision and annual evaluation.

Compensation

This is a full-time position with pay between $19/hr and $23/hr dependent upon qualifications and experience. Expectation of 32 hours worked per week onsite. This position also comes with retirement benefits.

To Apply

Please send a resume (with references) and cover letter by email to jobs@andrewchapelumc.org or by mail to:

Andrew Chapel UMC

Attn: Pastor Tim Hazlett

1301 Trap Rd

Vienna, VA 22182

Applications accepted until position is filled.

Job Type: Full-time

Pay: $19.00 - $23.00 per hour

Expected hours: 32 per week

Benefits:

• Retirement plan

Schedule:

• Day shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Administrative assistant: 1 year (Required)
• Customer Service: 1 year (Preferred)

Ability to Relocate:

• Vienna, VA 22182: Relocate before starting work (Required)

Work Location: In person