REPORTS TO: President & CEO

POSITION TYPE: Full Time, Exempt

PAY RATE: $42,500 / Annually

LAST UPDATE: 2/21/2024

ABOUT AMIGOS FOR KIDS:Founded in 1991, Amigos For Kids is a Miami-based nonprofit dedicated to the prevention of child abuse and neglect by valuing children, strengthening families, and educating communities. Amigos For Kids moves its mission forward through its education, awareness, and advocacy programs aimed at helping families in under-resourced communities thrive.

POSITION SUMMARY:The Assistant to the President & CEO is a highly organized, detail-oriented individual responsible for managing various administrative tasks and providing support to the CEO in multiple capacities.

RESPONSIBILITIES:

• Manage an active calendar of appointments, ensuring timely scheduling and coordination of meetings.
• Prepare credit card reconciliation reports and expense reports, maintaining accurate records of financial transactions.
• Maintain board of director files, ensuring compliance with organizational by-laws and keeping documents current.
• Handle documentation for board meetings, including preparation of meeting agendas and follow-up on action items assigned to the CEO.
• Create PowerPoint presentations and meeting agendas for CEO meetings with community groups, prospective donors, and board.
• Arrange meetings with prospective donors, staff, and board members, coordinating availability and managing meeting logistics.
• Manage chamber and other professional memberships, including maintaining dues and organizing attendance at events.
• Coordinate travel arrangements for conferences and other professional events, including booking accommodations and transportation.
• Maintain organization's contacts in CRM (Customer Relationship Management) software, ensuring accuracy and completeness.
• Provide event support by managing RSVP lists, picking up and delivering event materials, and preparing event spaces.
• Draft various correspondence, including donor acknowledgment letters and other communications as directed by the CEO.
• Assist in making purchases of tokens of appreciation for donors and stakeholders.
• Handle bank deposits and maintain accurate records of financial transactions.
• Other duties as assigned.

QUALIFCATIONS:

• Associate degree required. (Bachelor's degree preferred)
• At least three years of experience in an administrative or executive support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality in handling sensitive information.

EEO: Amigos For Kids is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, military discharge status, age, marital status, parental status, or source of income.