Recruiting Coordinator

Department: Administrative Support

Employment Type: Full Time

Location: Team Member - American Veterinary Group

Reporting To: Abbie Perez

Description

Key Responsibilities

• Monitor and respond to multiple departmental email inboxes (6 currently). 
• Manage the employee referrals program, ensuring timely and accurate processing. 
• Provide Pinpoint and Vetcher help desk support for support office and practice team members. 
• Monitor and address delinquent tasks related to recruitment activities. 
• Assist in adding new hospital locations to external careers map and Pinpoint & Vetcher systems. 
• Maintain and update relief DVM licenses, ensuring that the relief database has up-to-date license information for all of our relief veterinarians. 
• Maintain and update the talent pipeline database within Pinpoint. 
• Document team meeting notes and follow up on action items. 
• Coordinate meet and greet sessions for new hires and key Recruiting Team members.
• Organize and execute annual Recruiting Team meeting and provide logistical support. 
• Create new hire onboarding itineraries for new Recruiting Team members, including coordination of travel/hotel, hospital visits, etc.
• Manage user accounts by adding and deactivating users in the Pinpoint system.

• Manage the coordination, processing, and scheduling of the DVM externship coordination efforts. 
  • Respond to inquiries (both direct from hospitals, as well as job applications) 
  • Coordinate externship dates with hospital teams 
  • Send extern welcome box 
  • Send follow-up survey to externs after completion of externship 
  • Ensure that externships are posted to CVM directories for easy access for students 
• Assist with campus activities, including registering for events, managing the events calendar, and related tasks. 
• Coordinate the ordering, storage, and distribution of swag and promotional materials for campus and conference events. 
• Create event-in-a-box shipment to Recruiting Team members for upcoming events.
• Assist with internal communication regarding campus and conference events.
• Collaborate with Recruiting and Business Development to coordinate UF tailgate event 
• Assist in coordination of major company events like VMX and WVC. 
• Coordinate the mailing of best-in-class and DVM welcome boxes.

Skills, Knowledge and Expertise

• Bachelor's degree in Human Resources, Business Administration, or a related field is preferred. 
• 1-2 years of experience in recruitment coordination or administrative support. 
• Exceptional organizational skills and attention to detail. 
• Strong written and verbal communication skills. 
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). 
• Ability to work independently and as part of a collaborative team. 
• Flexibility and adaptability to changing priorities. 
• Knowledge of the veterinary industry or healthcare recruitment is a plus. 
• A positive, can-do attitude; strong people skills/emotional intelligence; excellent analytical skills; willingness to roll up your sleeves and chip in to help the team.

Benefits

• Opportunity for career advancement as AVG continues to grow and expand clinic locations throughout the country
• Health Care Plan (Medical, Dental & Vision Options) 
• 401k Match
• Generous paid time off (PTO)
• Six (6) weeks of paid Parental Leave
• One (1) Work/Life Balance day off
• Short-term and long-term disability options
• Supplemental insurance options
• Discounted Veterinary Care
• Professional growth opportunities 
• Bonus potential based on performance