Job Overview

The HR Payroll Administrator will process and manage all aspects of payroll, including calculating hours, calculating deductions, processing new hires and terminations, and ensuring compliance with relevant regulations. This role also administers employee benefits, including health insurance, retirement plans, and other benefits. In addition, supports the Chief People and Change Management Officer and other members of the team with day-to-day tasks as well as larger projects when needed.

Accountabilities (are the critical activities and results the position is held accountable to produce)

1. Ensure Effectiveness and Efficiency of HR
2. Systems & Processes
3. Organizational Culture/Create a Safe Space
4. Project Management

Essential Functions (defines the critical end results expected of the jobholder related to the accountabilities above)

1. Responsible for processing bi-weekly payroll and for conducting payroll account reconciliations.
2. Maintains and is subject matter expert on the functionality of the HRIS system, including documentation compliance.
3. Ensures completion of and distribution of HR compliance notices.
4. Assists in benefits coordination and responsible for annual open enrollment event.
5. Responsible for conducting quarterly pension and FSA reconciliations.
6. Responds timely to employee related inquiries, requests, references, etc.
7. Supports the Chief People and Change Management Officer with projects, reporting, and document preparation.
8. This position description should not be construed to contain every function/responsibility that may be required to be performed by an incumbent in this job. Incumbents are required to perform other functions as assigned.

Technical Competencies (are applied or practical knowledge and skills needed for effective technical performance)

1. Domain Knowledge – Demonstrates professional/technical knowledge, skills, and expertise within functional areas. Stays current on best practices and the ability to apply that knowledge and/or skill in a variety of work situations.
2. Enterprise Processes and Technologies – Understands and effectively uses standard office equipment such as personal computers/laptops, and office automation software. Uses new, specialized or the organization-specific equipment, technologies, software, databases, and systems, as required, in accordance with the organization policies. Up to date on social media and uses it appropriately on behalf of ASM.
3. Organizational Knowledge – People who are organizationally “savvy”, like to dive into the deep dive with regard to internal and external developments, excel in dynamic environments with many stakeholders, projects, and processes.

Behavioral Competencies (are observable behaviors and skills that matter most for success)

1. Instills Trust (Respect/Honor) – Gaining the confidence and trust of others through honesty, integrity, and authenticity.
2. Self-Development – Actively seeking new ways to grow and be challenged using both formal and informal development channels.
3. Drives Results – Consistently achieving results, even under tough circumstances.
4. Optimizes Work Processes – Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.
5. Collaborates – Building partnerships and working collaboratively with others to meet shared objectives.
6. Values Differences – Recognizing the value that different perspectives and cultures bring to an organization.
7. Decision Quality - Making good and timely decisions that keep the organization moving forward.

Physical Demands
This is largely a sedentary role and may sit or use PC for long periods of time. Bending, reaching, or stooping may be necessary for use of filing cabinets or other office cabinets or office machines. This job operates in a professional office environment and remote. This role routinely uses standard office equipment such as computer, phones, copiers, filing cabinets and fax machines.